60HUB Dog Resort & Hotel - Executive Office Assistant (Reporting to CEO)
Job Detailed Description
1) Introduction
The Executive Office Assistant plays a central and high-impact role within 60HUB. This position represents the operational arm of the CEO and is responsible for ensuring that daily operations, internal communication, and follow-up across departments run smoothly, effectively, and in alignment with the company's expansion goals.
This role requires a highly organized, presentable, detail-oriented, and adaptable professional who can support the CEO, coordinate between departments, prepare executive-level presentations, and ensure that plans and decisions are executed without delay.
This is a long-term position designed for candidates who wish to grow with the company and develop into a senior executive role as 60HUB expands locally and regionally.
2) Role Purpose
- Supporting the CEO in daily management and decision-making
- Ensuring proper coordination between all departments
- Improving organization, communication, and follow-up across the company
- Acting as the CEO's operational extension to maintain high levels of quality and efficiency
- Preparing structured documentation, presentations, and reports
- Managing schedules, priorities, and meetings
- Providing a consistent communication channel between the CEO and team members
3) Key Responsibilities
A) Executive Support
- Managing the CEO's daily and weekly schedule
- Preparing agendas for meetings
- Taking minutes & producing clear action lists
- Prioritizing tasks and organizing workflow
- Drafting emails, memos, and communication on behalf of the CEO
B) Operational Coordination
- Daily/regular visits to the 60HUB facility
- Following up with department heads (training, hotel, grooming, operations, clinic, reception)
- Monitoring quality of service and adherence to protocols
- Reporting issues immediately to the CEO
C) Department Alignment
- Ensuring managers tasks are executed
- Tracking progress and closing open items
- Acting as the link between CEO and teams
D) Reporting & Documentation
- Preparing:
- Daily reports
- Weekly dashboards
- Presentations for internal/external meetings
- Investor presentation support
- Expansion reports
E) Administrative Skills
- Organizing office files & internal database
- Handling confidential documents
- Maintaining structured communication channels
F) Representation
- Attending meetings on behalf of the CEO when required
- Presenting prepared materials professionally
- Communicating instructions clearly to managers
4) Required Competencies
- Excellent English (written & spoken)
- Excellent organizational skills
- Strong communication & interpersonal ability
- Professional presence & presentation skills
- High attention to detail
- Ability to follow up, close tasks, and apply discipline
- Ability to work under pressure and with shifting priorities
- Strong PowerPoint & documentation skills
- Emotional intelligence and maturity
- Problem-solving mindset
- Adaptability and speed of learning
5) Qualifications
- Bachelor's degree from a reputable university
- Preferably international school or international exposure
- Excellent English (written & spoken)
- Strong computer literacy (Microsoft Office, Google Workspace)
- Preferred: Experience in operations, administration, coordination, or executive support
- Freshmid-level candidates with strong potential are welcome
6) Career Progression Path
This role is designed to grow with the company as 60HUB becomes a multi-branch and regional brand.
Phase 1 (3-6 Months)
Title: Executive Office Assistant
Salary: EGP 10,000
Focus:
- Learning the system
- Understanding operations
- Building communication channels
- Managing CEO schedule & reports
Phase 2 (After 6-9 Months)
Title: Executive Office Manager
Salary: EGP 20,000 25,000
Focus:
- Managing operations follow-up
- Leading coordination across departments
- Handling presentations
- Representing CEO when needed
Phase 3 Senior Executive Office Manager (After 12-18 Months)
Salary: EGP 30,000 40,000 (subject to performance + company growth)
Add-ons:
- Monthly performance bonus
- Increased decision-making authority
Phase 4 Chief of Staff (Future, during expansion)
Applicable when 60HUB becomes multi-branch.
Role will involve:
- Leading managers
- Structuring operations
- Acting as CEO's main advisor
- Supporting expansion and franchise structure
7) Working Conditions
- 6 working days per week - onsite attendance
- Flexibility required (meetings/events)
- On-ground presence at the branch
- Direct communication with CEO
- High confidentiality required
- Mix of office + field follow-up
8) Salary Structure
Salary: EGP 10,000
Half Year Bonuses 10-20% of salary linked to:
- Quality of follow-up
- Accuracy
- Professional behavior
- Ability to reduce CEO workload
- Operational stability
9) What Success Looks Like
A successful Executive Office Assistant will:
- Reduce CEO daily pressure by at least 5060%
- Maintain clear structure in tasks and meetings
- Ensure managers deliver weekly targets
- Improve communication flow across all departments
- Keep errors minimal and operations stable
- Deliver high-quality presentations and documentation
- Show reliability, maturity, and accountability
HOW TO APPLY
Directly @ LinkedIn - Updated CV is mandatory.
