Executive Secretary

We are seeking a highly organized and professional Executive Secretary to provide executive-level administrative support to the Head of IT. The ideal candidate will play a key role in coordinating executive activities, managing communications, following up on strategic initiatives, and ensuring the smooth operation of the IT leadership office.

We are particularly looking for candidates who have a genuine interest in Information Technology, enjoy working in a technology-driven environment, and have extensive experience supporting senior executives.

Key Responsibilities:

• Manage the Head of IT's calendar, meetings, appointments, and daily schedule

• Prepare meeting agendas, Minutes of Meeting (MoM), presentations, and executive reports

• Follow up with department managers on pending tasks, action items, and project updates

• Coordinate communication between the IT leadership office and internal departments

• Handle confidential correspondence, emails, and executive documentation professionally

• Organize and maintain executive records, documents, and administrative files

• Track deadlines and ensure timely completion of assigned activities

• Support executive office operations and administrative processes with high professionalism

• Coordinate internal meetings, workshops, and executive events when required

• Ensure accurate documentation and proper filing of important records

Required Skills:

• Executive Secretarial & Administrative Support

• Calendar & Meeting Management

• Minutes of Meeting (MoM) Preparation

• Microsoft Outlook, Word, Excel, PowerPoint & Teams

• Excellent English communication (written & spoken)

• Strong organizational, coordination, and follow-up skills

• Ability to handle confidential information with professionalism

• Excellent time management and multitasking abilities

• Strong interpersonal and stakeholder communication skills