Executive Secretary

We're Hiring: Executive Secretary

Location: Riyadh | Flexible Working Hours | Able to Travel

We are seeking a highly professional and organized Executive Secretary to support our CEO and executive team. This role requires discretion, professionalism, and adaptability in managing high-level tasks, confidential matters, and executive operations.

Core Responsibilities

Executive Support

Manage and prioritize the CEO's calendar, schedules, and appointments.

Coordinate, prepare, and attend meetings: agendas, minutes, follow-ups.

Represent the CEO in meetings and events when required.

Draft correspondence, reports, and communications on behalf of the CEO.

Administrative Excellence

Manage filing systems (digital & physical) for contracts, confidential records, and correspondence.

Prepare professional presentations, proposals, and documentation using PowerPoint, Word, and Canva.

Organize and track executive expenses, budgets, and reimbursements.

Ensure deadlines and deliverables for CEO-led initiatives are met.

Protocol & Event Management

Manage executive protocols for VIP guests, delegations, and high-profile meetings.

Organize official visits, company events, and conferences.

Prepare briefing notes and protocols for external and internal visitors.

Accompany the CEO and team to events, ensuring smooth logistics and coordination.

Travel & Logistics

Handle travel arrangements (flights, hotels, visas, transport).

Prepare detailed itineraries and ensure seamless executive travel.

Cross-Department Coordination

Act as a key liaison between the CEO and internal departments.

Monitor projects and ensure alignment with executive goals.

Follow up on pending tasks and strategic initiatives.

Skills & Requirements

Languages: Fluent in Arabic & English (spoken and written).

Tech Skills: Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Canva, and digital productivity tools.

Professional Skills:

Excellent organizational, multitasking, and time-management abilities.

Strong communication and writing skills.

Understanding of executive protocols, diplomacy, and professional etiquette.

close attention to detail and the ability to work under pressure.

Confidentiality and discretion with sensitive information.

Flexibility: Ability to work extended/flexible hours and travel domestically and internationally when required.

Why Join Us

Work directly with the CEO of a fast-growing Saudi company with global ambitions.

Exposure to international partnerships, VIP delegations, and strategic projects.

Be part of a dynamic, entrepreneurial, and innovative environment aligned with Saudi Vision 2030.

Professional growth opportunities in leadership support, protocol, and executive management.