Employment:Full Time
Position Overview:
We are seeking a highly capable and hands-on executive secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
- Provide direct administrative and operational support to executive leadership.
- Attend meetings, take clear and concise notes, and follow up on action items.
- Manage executive calendars, schedule appointments, and coordinate meetings.
- Draft, proofread, and edit documents, emails, and reports in English.
- Maintain confidentiality and handle sensitive information with discretion.
- Track and follow up on outstanding tasks and deadlines across departments.
- Communicate effectively with internal teams and external partners.
- Assist with document preparation, filing, and maintaining organized records.
- Coordinate travel arrangements and prepare expense reports.
- Support operational functions and take initiative on daily office needs.
Qualifications:
- Proven experience as an executive secretary, executive assistant, or similar role.
- Exceptional English language skills - spoken, written, and comprehension.
- Strong personality with excellent interpersonal and communication abilities.
- Highly organized, detail-oriented, and able to multitask effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to take initiative, solve problems, and work independently.
- Discreet, trustworthy, and dependable.
Preferred Skills:
- Experience in a fast-paced or high-level executive environment.
- Knowledge of operational processes and general business practices.
- Comfortable managing multiple stakeholders and tasks simultaneously.
