Role Overview
We are seeking a detail-oriented and proactive Administration & Facilities Officer to support ASSET's business administration and office management functions.
This role focuses on operational coordination, facilities management, documentation, logistics, and vendor relations, ensuring smooth day-to-day operations.
Key Responsibilities
Business Administration
- Coordinate with Finance and Legal teams to ensure timely collection, filing, and sharing of company documentation, invoices, electronic receipts (ERs), and required records
- Coordinate logistics for trainings, business travel, hotel bookings, couriers, and material transfers
- Follow up with external service providers to ensure contractual and operational commitments are met
Office & Facilities Management
- Oversee office facilities, amenities, and supplies to ensure a functional, safe, and organized workplace
- Coordinate cleaning staff and third-party service providers and monitor service quality
- Handle office maintenance issues, such as printers
- Manage office equipment and assets, including laptops, accessories, and handovers
- Support implementation of office safety and facilities-related policies in line with company standards
Qualifications & Requirements
- 23 years of experience in administration, office management, or facilities coordination
- Proven experience coordinating with vendors, suppliers, and service providers
- Strong organizational and follow-up skills with attention to detail
Comfortable handling documentation, invoices, and coordination with Finance/Legal teams
