Principal Duties and Accountability
- Maintain accurate supplier records and manage supplier communications regarding invoices and payments.
- Work closely with Procurement to support daily operations and month-end close activities.
- Conduct thorough due diligence during supplier onboarding by verifying vendor credentials, statutory compliance, banking details, and required documentation to ensure accuracy, compliance, and risk mitigation
- Ensure timely processing, booking, and reconciliation of supplier invoices and statements after verification of invoices against purchase orders, contracts, and goods receipt notes
- Manage the Finance inbox, escalating issues as required in line with regulations and procedures.
- Ensure compliance with month-end timelines, financial controls, policies and procedures.
- Ensure compliance with VAT, customs, and corporate tax regulations.
- Process weekly and ad hoc payment runs in line with the payment policies.
- Allocate incoming funds daily and post bank transactions in SAP, ensuring accurate reconciliations
- Complete monthly bank reconciliations and manage daily petty cash reconciliations.
- Monitor and support cash flow forecasting, including risk assessment and scenario analysis.
- Provide commercial and professional finance support throughout procurement activities and maintain accurate procurement documentation.
- Prepare and record student volunteer claims and assist with student refunds as and when required
- Identify opportunities for automation and continuous improvement to enhance efficiency and service quality.
- Prepare and maintain procurement and accounts payable reporting
- Conduct regular reviews of accounts payable accounts and address outstanding issues Support the Treasury Account and Finance Manager with ad hoc finance tasks.
Requirements
Qualifications Required
- Degree level with professional accountancy qualification (professional qualifications such as BCom, Mcom. or equivalent degree required)
- Min 3 years experience in a similar role
- University experience desirable
Disposition
The post holder will need to be calm and effective in dealing with staff and students at the University and efficient in dealing with external parties.
The post holder will need to be able to convey confidence and positiveness to members of the public, staff, and students.
Knowledge, Skills, and Experience
- Ability to organize and prioritize own workload.
- Strong understanding of accounting principles and AP processes
- Strong communicator with good negotiating and customer service skills
- Good analytical skills
- Interpersonal skills
- Strong IT skills and Proficient in MSOffice
- Good systems knowledge, preferably of SAP
- Ability to prepare management information
- Ability to multitask
- Target and deadline driven
The intent of this job description is to provide representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any position. Employees may be directed to perform jobrelated tasks other than those specifically presented in this description.
