Finance Manager Riyadh, Saudi Arabia (Full-Time)
Location: Riyadh, KSA
Industry: Events / Project-Based Operations
Experience Required: 56+ years in Finance (KSA experience mandatory)
About the Role
We are seeking a highly experienced Finance Manager to be embedded full-time at our client's office in Riyadh. This role will serve as the central financial focal point for a long-term, large-scale event project. The ideal candidate must have strong knowledge of Saudi finance regulations, tax laws (ZATCA), invoicing practices, WHT, VAT, payroll norms, corporate compliance, and hands-on experience managing the full finance cycle within KSA.
The Finance Manager will ensure seamless coordination across all financial streamsincluding freelancer recruitment costs, logistics, air tickets, hotel contracts, vendor management, and monthly invoicingensuring timely submissions and on-time payments.
Key Responsibilities
1. Financial Operations & Compliance (KSA-Focused)
- Ensure full compliance with Saudi accounting standards, ZATCA regulations, VAT rules, withholding tax calculations, and corporate reporting obligations.
- Prepare, verify, and reconcile financial statements in line with Saudi GAAP.
- Monitor changes in Saudi finance legislation and implement required adjustments proactively.
2. Invoicing & Revenue Cycle Management
- Lead the full invoicing cycle for all project-related activities.
- Prepare and submit invoices to the client accurately and on time every month.
- Track all submitted invoices, follow up for approvals, and ensure timely payment collection.
- Maintain a clear ageing report and escalate delays where needed.
3. Cost Management & Budget Control
- Oversee all costs related to:
- Freelancer recruitment & contractor fees
- Air tickets, hotels, transportation & logistics
- Vendor contracts and purchase orders
- Event-related operational expenses
- Maintain a monthly cost tracker, ensuring alignment with approved budgets.
- Flag any cost deviations and provide solutions or corrective measures.
4. Vendor, Supplier & Freelancer Payments
- Review and process vendor invoices ensuring compliance with contracts and deliverables.
- Verify freelancer timesheets, contracts, attendance records, and ensure accurate payout calculations.
- Coordinate with the internal and client-side finance teams for timely release of payments.
5. Project Financial Leadership
- Act as the main financial point of contact for all internal teams, client teams, suppliers, and event operations personnel.
- Maintain a complete financial calendar for the project including monthly closing, invoicing cycles, payment cycles, and reconciliations.
- Prepare financial forecasts, projections, and periodic MIS reports for leadership.
- Provide financial insights that support operational decision-making.
6. Documentation, Reporting & Audits
- Maintain 100% accurate documentation for all expenses, approvals, contracts, and financial submissions.
- Support internal and external audits by preparing data, reconciliations, and reports.
- Ensure secure, organized, and up-to-date financial filing systems (digital & physical).
Requirements
Essential
- Bachelor's degree in Finance, Accounting, Economics, or related field.
- 56+ years of experience in finance roles within Saudi Arabia.
- Strong understanding of:
- ZATCA (VAT, E-Invoicing, WHT, Corporate Tax)
- KSA payroll standards & labour regulations
- Saudi vendor management & procurement processes
- Experience managing end-to-end finance in a fast-paced project environment.
- Advanced proficiency in Excel, ERP/financial software, and financial reporting tools.
Preferred
- Experience in events, projects, entertainment, or service-based industries.
- Experience working with multinational or government-linked organizations.
- Strong stakeholder management and client-facing capabilities.
Soft Skills
- High level of accuracy, attention to detail, and ownership.
- Strong time management and ability to meet strict invoicing/payment deadlines.
- Problem-solver with the ability to navigate ambiguity in large-scale projects.
- Excellent communication and coordination across teams.
