PURPOSE OF THE ROLE:
The F&B Admin Executive role provides administrative and operational support to the F&B department. This role ensures smooth daily operations by handling documentation, coordinating with internal teams, managing records, admin tasks, reports and compliance activities.
PRIMARY RESPONSIBILITIES:
- Provide administrative support to the GM F&B and F&B team
- Prepare, organize, and maintain reports, records, and files (sales, inventory, staff schedules, invoices)
- Support stock levels and support inventory control and cost management in co-ordination with the outlet managers
- Coordinate communication between kitchen, service staff, suppliers, and management
- Schedule meetings, prepare agendas, and take meeting minutes
- Assist with staff onboarding documentation and training records
- Coordinate the mystery shopper action plan and follow-ups
- Perform general office duties such as data entry, filing, and correspondence
- Manage the F&B GM's calendar, appointments, meetings, and travel arrangements
- Prepare agendas, presentations, reports, and correspondence
QUALIFICATIONS
- Diploma or degree in Hospitality Management, Business Administration, or a related field (preferred) .
EXPERIENCE
- Previous experience in an F&B or hospitality administrative role is an advantage
SKILLS AND COMPETENCIES
- Good communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, Outlook); experience with POS or inventory systems is a plus
- Attention to detail and ability to handle confidential information
- Ability to work in a fast-paced environment and multitask effectively
- Strong organizational and time-management skills
