Front Desk Receptionist

Company Description

Aman International Engineering Consultancy is a premier provider of fire protection and code consulting services. We specialize in creating building permit fire protection drawings and offer comprehensive support for the design, supervision, and testing of various fire protection systems. Our services encompass code consulting, means of egress evaluation, performance-based design, fire suppression systems, fire detection and alarm systems, and more. With a team of licensed and certified professionals, we uphold the highest standards of safety and compliance.

Role Description

We are looking for a professional and organized Front Desk Receptionist to be the first point of contact for our clients, visitors, and internal teams. This role plays a key part in creating a welcoming environment while supporting daily office operations within a fast-paced fire protection engineering consultancy.

Welcome and assist clients, visitors, and contractors in a professional manner

Manage phone calls, inquiries, and direct communication to relevant departments

Maintain an organized and presentable reception area and meeting rooms

Handle emails, courier services, and general correspondence

Support meeting scheduling, appointment coordination, and room bookings

Assist with administrative duties such as filing, scanning, and data entry

Coordinate visitor access, ID badges, and basic safety protocols

Monitor office supplies and support procurement when needed

Collaborate with HR, Operations, and Engineering teams to ensure smooth workflow

Qualifications

Diploma or Bachelor's degree in Business Administration, Office Management, or related field

Previous experience in reception or administrative roles (experience in engineering, construction, or consultancy is a plus)

Strong communication skills in English; Arabic

Proficient in Microsoft Office (Word, Excel, Outlook)

Presentable, organized, and detail-oriented with strong multitasking abilities

Professional attitude, excellent customer service skills, and ability to work under pressure