We're currently hiring a Receptionist/ Office Coordinator to join a growing organisation in Dubai. This position is ideal for someone who thrives in a front-facing role, enjoys supporting day-to-day operations, and is comfortable managing a variety of administrative tasks with professionalism and attention to detail.
The Role
As the first point of contact for visitors and incoming calls, you'll be responsible for ensuring the front of house is welcoming and well-run. Beyond reception duties, you'll also provide hands-on administrative support and help manage and monitor lead activity through the internal sales platform, ensuring accuracy and timely follow-ups.
What We're Looking For...
Education & Experience
- A bachelor's degree in business administration or a related field
- At least 2 years of relevant experience in a similar office-based role
Skills & Attributes
- Strong organisational and multitasking skills
- Confident using Microsoft Office and other admin systems
- Excellent interpersonal and communication skills
- A proactive and approachable attitude with a high attention to detail
- Fluency in English is essential; Arabic is a strong advantage
What You'll Be Responsible For...
Reception & Front-of-House
- Greet all visitors and clients in a professional and friendly manner
- Answering incoming calls and directing them appropriately
- Managing the visitor log and maintaining a secure entry process
- Keeping the reception area tidy, presentable, and well-stocked
- Providing general assistance to guests and employees as needed
Administrative Support
- Managing meeting room bookings and coordinating refreshments or catering
- Scheduling internal meetings and supporting with diary management
- Preparing basic correspondence and internal documentation
- Supporting travel arrangements, including hotel and flight bookings
- Providing day-to-day admin support to the wider team when needed
Lead & Sales Platform Coordination
- Uploading new business leads into the internal system
- Monitoring and updating lead records to ensure accuracy
- Collaborating with the business development team on status updates and follow-ups
- Maintaining a clean and well-organised lead tracking system
