Job Summary:
The General Affairs & Travel Manager oversees all General Affairs operations and corporate travel activities to ensure safe, efficient, and well-organized workplace environments across all Gulftainer office locations. The role drives office standardization through 5S/5R practices, manages administrative services, ensures compliant and cost-effective travel arrangements, and enhances overall employee experience.
Duties and Responsibilities:
General Affairs
- Manage daily GA operations: office administration, facilities, pantry, mailroom, maintenance, and office supplies.
- Implement and monitor 5S/5R workplace standardization across all locations.
- Oversee vendor management, contracts, and procurement of GA-related services and materials.
- Maintain office layouts, seating plans, asset inventories, and support relocations or refurbishments.
- Oversee access control, ID cards, and coordination with IT/Security on office systems.
- Ensure HSE compliance within all office environments.
- Manage Mobile and Sim plan across the group.
- Manage all PRs, Payments, and follow-up related to all admin expenses.
- Oversee the and coordinate the development of new office premises and other site offices.
- Single point of contact for all, admin, front office, Driver and Vehicle management works.
- Cost optimisation at all levels of admin function.
Corporate Travel
- Lead corporate travel planning, booking, and coordination (flights, hotels, visas, transfers).
- Ensure compliance with Gulftainer's travel policies and approval workflows.
- Negotiate and manage travel vendors to secure cost-effective corporate rates.
- Produce travel cost reports and identify opportunities for financial and operational efficiency.
- Manage urgent or last-minute travel arrangements professionally and proactively.
- Monthly reconciliation and reporting of Travels, entitlement, and compliance with policy
Governance & Stakeholder Support
- Develop and maintain GA & Travel SOPs, KPIs, and reporting dashboards.
- Support audits and ensure adherence to internal policies and regulatory requirements.
- Partner with HR, Finance, IT, Security, and business units on workplace and travel needs.
- Lead, train, and motivate the GA & Travel team to deliver consistent, high-quality service.
Qualifications:
- Degree or Diploma in Business Administration, Facilities Management, Hospitality, or related field.
- 7–10 years experience in General Affairs, corporate services, facilities, or travel management.
- Experience managing multi-site office operations; strong vendor and cost-control skills.
- Knowledge of 5S/Lean methodologies preferred.
- Strong communication, coordination, and leadership skills.
