Government Relation & Admin Specialist(Saudi national)

1. Job description:

General administrative task, include (though not exhaustive):-

Acting as the company's Government relation officer (GRO), with tasks including (non exhaustively), maintaining legal entity records, setting up business accounts on government sites, processing visas for local / travelling consultants, applying / rebewing Iqamas, company license renewals, liasing with landlords.

Managing suppliers (security, telecoms, travel, building management, office supplies) within office budgets; and maintaining organised systems for invoices, contracts, etc.

Providing administrative support to the consultants in managing diaries, making travel arrangements and production of client deliverable documents

Ensuring all aspects of Health and Safety are covered

Being front of house including screening of calls and messages, routing and responding as appropriate.

In addition, the Office Administrator will be expected to be the local point of contact and provide local support across Finance, IT, Marketing and HR functions, acting as an intermediary with local suppliers / advisors & central functions. In this capacity, an ability to explain the local intricacies & anticipate challenges to UK based central functions will be expected. For example:

Finance: includes handling local office suppliers (from purchasing through to payment); billing clients and contributing to the cash collection process; and banking / cashbook management

Key point of contact for local advisors and head-office when dealing with the following: payroll, accounting and tax

HR related issues such as local labour law and healthcare policies. Developing an understanding of local requirements and liaising with central HR department. Vice versa, disseminating information locally from centre HR department.

Fluency in spoken and written Arabic and English.

Highly organised

Working knowledge of Word and Excel

Professionalism / confidentiality

Ability to prioritise

Flexible and approachable, a go-to person who can be relied upon to help out

Good communication skills

Ability to work autonomously and to be multitasking

Team player

At least 4 / 5 years in an office administrative role, ideally gained in an international company in KSA, including Government Relations Officer responsibilities. Only candidates who are already based inside the KSA will be considered for the role