Assist Planning and Budgeting team to provide data and expense summary for budgeting and forecasting.
Liaise with Operation teams to collect invoices and book on timely basis.
Assist AP Team Leader (TL) to bring efficiencies in invoice / payment process and cost cutting initiatives.
Maintaining high level customer (BU Finance) satisfaction through timely communication of pending invoices, speedy payment processing and supplier reconciliation.
Assist TL in automation initiatives
Responsibilities
Ensure proper recording and verification of purchase invoices and availability of supporting documents i.e. Purchase order, Good received note and other related documents. Invoices without PO should be discussed with BU Finance and get approval before recording.
Ensuring payments to be processed through different mode of payments (Host to host (H2H), Wire transfer and cheques) and are received by the vendors timely.
Coordinate with Operations team on weekly basis about the payment requirements to facilitate cashflow requirement.
Coordination with Procurement team for creating new suppliers with trade license, TRN certificate and other relevant bank details.
Liaise with various Operation departments in order to ensure smooth submission of Vendors Invoices.
Coordination with AGI and its Group related parties for invoices and related group charges, if any.
Prepare supplier reconciliation before initiation of payment (where applicable) and take necessary action to resolve, if there is any variance or advances, before initiating next payment.
Monthly follow up on Good received without invoice report (GRIR) and ensure timely closure of old invoices.
Run outstanding PO report and send to Operations team to close on timely basis
Qualifications
Bachelor of Finance/Accounting/Commerce
Well versed with ERP environment. Knowledge of Microsoft Dynamics is plus point.
Expertise in finance functions includes, driving assigned objectives, implementing effective supplier invoice booking and payment mechanism, policies & procedures to facilitate internal financial controls.
