We are seeking a proactive GRO/Admin Coordinator to provide day-to-day administrative and HR support, ensuring smooth operations and full compliance with UAE labour and immigration regulations. This role is offered on a temporary basis for one year, with the possibility of extension based on business requirements.
Responsibilities:
- Provide day-to-day administrative support, including documentation, filing, and coordination
- Assist with employee onboarding and offboarding processes
- Renew, update, and maintain employee and dependent visas, labour cards, and labour contracts in a timely manner, ensuring company records remain up to date with Labour and Immigration authorities
- Provide support and assistance to new and existing employees regarding HR and administrative requirements
- Renew, update, and maintain trade licenses and other government certificates for all company legal entities in the UAE, ensuring validity and compliance
- Prepare accurate documentation in line with the requirements of relevant legal and government authorities.
- Maintain strict confidentiality and security of company and employee records at all times
- Assist in preparing HR reports, official letters, and internal communications
- Coordinate with PROs and government authorities for visa processing, renewals, cancellations, and status changes
- Assist with employment visas, labour cards, Emirates ID processing, medical examinations, and related documentation
- Prepare and maintain government-related documentation in compliance with UAE regulations
- Support HR in ensuring compliance with UAE Labour Law and internal company policies
Skills/Qualifications:
- Bachelor's degree or Diploma in Business Administration, Human Resources, or a related field
- 12 years of experience in an HR and/or administrative role within the UAE
- Good understanding of UAE visa processes and PRO-related activities
- Familiarity with UAE Labour Law
- Arabic Typing Skills required
- Strong verbal and written communication skills in English
- Proficiency in MS Office applications (Word, Excel, Outlook)
