JOB PURPOSE:

Manage, develop and control in accordance with ADNOC policies, procedures and Delegation of Authority, assigned Services / Works activities related to pre and post-award procurement / contractual requirements of Contracts for End User Directorate(s) and Business Functions therein, ensuring that such procurement services are provided in timely and cost effective manner to ensure the successful completion of the End User Service / Work requirements.

KEY ACCOUNTABILITIES:

Job Specific:

Contract Management and Process

u2022 Based on Annual Procurement Plan, ensure that all Acquisition Requests are carried out as a parallel activity along with preparation of Bidders List, obtaining Expression of Interest, shortlisting & screening of Bidders (as applicable), and preparation of Tender Strategy.

u2022 Ensure that pre-tendering activities are concluded efficiently and effectively.

u2022 Make sure that End Users are aware of the Acquisition Request standard checklist to facilitate the preparation of a complete Contract Request, covering all tendering requirements.

u2022 Manage the Tendering process and control its development for all assigned acquisitions to ensure timely award inline with End User requirement and defined procurement cycle time KPI.

u2022 Manage the Contracts Amendments, Cap enhancements, and Variations to ensure compliance with the contractual terms and conditions. Also, ensure timely and effective review and evaluation of Change Orders and claims.

u2022 Ensure timely signature of Contracts in accordance with relevant DOA.

u2022 Ensure that all Contract Requisitions, tenders and awarded Contracts are visible and trackable in the ERP system during all stages of tendering and job execution process.

u2022 Liaise on issues pertaining to contract clauses and interpretation thereof between the contractor and user.

u2022 Participate in the negotiation of contracts, amendments, and variations with an optimum mix of price and quality includes assessing the quotations submitted and concluding commercial/financial negotiations at the appropriate management level.

u2022 Review the identified risk in the contracting process in order to recommend specialized solutions that mitigate risk in line with company strategy / objectives, commercial management, technical knowledge and diversified capabilities in contracts, risk management and legal / economic aspects.

u2022 Assess the effectiveness of existing contractual practices against departmental and corporate objectives amongst which value for money rank high in priority.

u2022 Participate in the preparation and updating of tender and contract policy guide, contract standards/ clauses / models, manual of authorities, terms of references for various commercial activities and Contract Management System.

u2022 Liaise with other Teams / Departments and continuously communicate with User Divisions and Contractors through meetings to ensure better understating and the progress of works without problems.

u2022 If applicable, visit End users to ensure better communication regarding processing of tenders and contracts and resolve pending issues.

u2022 Identify and analyse economic developments in the market in coordination with the market intelligence team recommendation and provide expert advice on contracts, amendments and variations prices and rates to ensure that the appropriate recommendations were taken safeguarding of companyu2019s interest.

General Day-to-Day Work Tasks

u2022 Direct the process of obtaining bidders list approval ensuring proper distribution of opportunities among the registered contractors and applying judgement to match requirements of the specific jobs with the capabilities of the proposed bidders.

u2022 Ensure that all biddersu2019 queries are handled in a timely fashion in coordination with the End User and issues necessary Tender Bulletins.

u2022 Ensure that the departmental procedures, processes and HSE management system are adhered to and implemented.

u2022 Ensure proper Workload distribution among the team in line with their competencies.

u2022 Performs other similar or related duties as assigned. Deputizes for the Contracts Manager during latteru2019s leave / absence through delegation from the appropriate Management level.

Generic:

Management

u00B7 Plan and supervise the activities of the personnel and resources of the Department to achieve the Division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Department in line with Division objectives.

u00B7 Develop the knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDPu2019s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Budgets and Operational Plans

u00B7 Compile and provide input for preparation of the Division budgets and regularly monitor expenditure against approved the Department budget levels.

u00B7 Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

u00B7 Lead the implementation of approved Department policies, processes, systems, standards, procedures and internal controls in order to support execution of the Division work programs in line with Company and International standards.

Performance Management

u00B7 Implement the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines and continuously monitor the achievement of the Department KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.

Organisation Structure and Development

u00B7 Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Innovation and Continuous Improvement

u00B7 Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.

u00B7 Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Health, Safety, Environment (HSE) and Sustainability

u00B7 Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.

u00B7 Ensure adequate HSE training and induction for all Department employees to meet HSE standards.

Management Information Systems (MIS) and Reports

u00B7 Prepare all Department MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business

COMMUNICATION & WORKING RELATIONSHIP:

Internal:

u2022 Regular work related contact with the Line Manager, Commercial Vice President, peer Section Head, Team Members and / or with Unit / Functions SVPs of End User Directorate(s) on matters related to ADNOC Policies and Processes, People, HSE and Procurement specific issues, so as to regulate, optimize and co-ordinate the provision of procurement services.

u2022 Occasional communication with ADNOCu2019s Legal, Internal Audit and Finance Directorate at a similar level regarding terms and conditions of Tender / Agreement documents or other matters.

External:

u2022 Occasionally involves interaction with ADNOC Group Companies representatives

u2022 Regular contacts with Contractors / Consultants and Service Providers at senior management level in respect of commercial / contractual negotiations on aspects of major significance.

u2022 Occasional contact, at the same level, with ADNOC affiliated companies to review their actual / potential requirements and discuss mutual contracting / procurement interests.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Bacheloru2019s Degree in an Engineering discipline (preferably Civil, Mechanical or Electrical Engineering or Quantity Surveying) or Business Administration, or other equivalent professional qualifications

Minimum Experience & Knowledge & Skills

u2022 12 years of professional experience in contracts management, preferably in oil & gas related industry, of which of which 7 years in a progressive supervisory / managerial level.

u2022 Extensive knowledge and experience in tendering and contracts preparation, Operation & Maintenance and project management including good knowledge in claims analysis and settlement.

u2022 Knowledge of legal and statutory requirements and conditions.

u2022 Knowledge of international Contracts Engineering and manufacturing standards.

u2022 Good leadership, negotiation and communication skills, plus IT skills including MAXIMO and / or SAP and normal MS applications.

u2022 Fluency in Arabic and English is mandatory.

u2022 Knowledge of contract law and commercial practice.

u2022 Drafting terms and conditions of contract.

u2022 Knowledge of key areas, such as indemnities, insurances, guarantees, warranties, liquidated damages, etc.

u2022 Excellent communication skills, both verbally and written.

u2022 Ability to lead issues and proactively obtain resolution to problems, together with the ability to team build.

u2022 Ability to work on own initiative, without close supervision.

u2022 Good negotiation skills.

u2022 Able to handle multiple contract interactions (multi-tasking), manage a high workload, work in a demanding environment and demonstrate commitment.

u2022 End User focused, responsive with positive outlook.

u2022 Decisive and confident.

u2022 Experience of working in a commercial / projects / business role and interfacing and liaising directly with Contractors, Consultants, Service Providers, etc.

u2022 Extensive experience and expertise in tender development, preparation and evaluation.

u2022 Thorough knowledge and understanding of Oil and Gas Industryu2019s Operations.

u2022 Demonstrated experience in Contract Management.

u2022 Good organizational and project management skills.

u2022 High level problem solving skills to resolve complex and sensitive issues.

u2022 Proficiency in the use of a range of office software.

u2022 Interfacing with the Legal, Finance and Insurance Team

u2022 Safety Awareness

u2022 To take responsibility for supporting and developing the Health and Safety program for the Department.

u2022 To set an example for all employees and demonstrating commitment to the Companyu2019s Health and Safety Policies and Safety Promotions.

u2022 To inform and train employees in the Department so they can participate in the development and maintenance of safe and healthy working conditions and systems, plus at all times to encourage workers to work safely and without risk to health.

u2022 To identify, control and report hazards or incidents.

Professional Certifications

u2022 CIPS

CORE / TECHNICAL SKILLS:

Long Term Business Planning (L4), Workshop Facilitation (L4), Data Analysis, Interpretation and Visualization (L2), Human Capital System Management (L2), Procurement Risk Management (L4), Strategic Sourcing (L4), Procurement Internal Control and Compliance (L4), Procurement Business Partnering (L4), Procurement Cycle Management (L4), Procurement Digital Savviness (L4), Procurement Processes and Systems Management (L4), Post award Procurement Management (L4), Purchasing and Contract Management (L4), Supplier Negotiation (L4)