About the Role
The HR Administrative Consultant provides end-to-end administrative, coordination, and analytical support to the HR Business Partner. This role contributes to training administration, consultant management, workforce planning, organizational design, HR reporting, employee services, and day-to-day HR operations.
The ideal candidate is detail-oriented, highly organized, strong with numbers, and proficient in Excel, PowerPoint, and general documentation.
This is a 12-month fixed-term contract.
Key Responsibilities
HR Operations
- Provide administrative support to the HRBP in new venture spinoff transition activities, including SAP system implementation.
- Support HRBP with manpower mapping, headcount reporting, and other HR reports.
- Assist in organizational design by creating org charts, role mapping, and structure updates.
- Track PMGM updates and follow up with employees to complete the appraisal process.
- Address employee queries related to policies or general HR matters.
- Coordinate HR documentation and policy communication.
Administrative & Reporting Responsibilities
- Prepare HR presentations, reports, and analytics as needed.
- Support employee travel bookings in coordination with the travel desk.
- Ensure the confidentiality and secure handling of sensitive HR information.
Consultant & Vendor Coordination
- Assist with third-party consultancy agreements, renewals, and documentation.
- Manage consultants travel arrangements, reimbursements, and scheduling.
- Maintain trackers for consultant payment invoices (salary), timesheets, and related documentation.
Training & Development Support
- Maintain and update the training tracker, including attendance, certification status, and completion records.
- Coordinate logistics for internal and external training programs (venues, materials, invitations) in partnership with the L&D team.
- Track mandatory learning modules and follow up with employees to ensure completion.
Minimum Qualifications
- 23 years of experience in Human Resources Operations or a related field.
- Strong proficiency in Excel (pivot tables, VLOOKUP, formulas), PowerPoint, and Word.
- Excellent attention to detail, reporting capability, and analytical thinking.
- Strong communication, coordination, and follow-up skills.
- Ability to manage multiple priorities and work independently.
- High level of discretion and integrity in handling confidential information.
Preferred Qualifications
- Bachelor's degree in HR, Business Administration, or a related field.
- Experience within the tech industry or a similarly fast-paced environment.
We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
Join us to drive innovation and shape the future of technology!
