Overview:
The Human Resources & Governance Officer supports the Company's people governance framework, ensuring effective recruitment administration, staff records, training, and fit and proper documentation in line with VARA regulatory expectations.
The role ensures accurate HR record keeping, clear role definitions, controlled onboarding and off-boarding processes, and proper tracking of training, attestations, and staff governance requirements.
Responsibilities:
- Support recruitment and onboarding administration, including documentation, references, and pre-employment checks
- Maintain accurate staff records, including employment files, training records, and declarations
- Coordinate fit and proper documentation (CVs, references, background checks, qualifications)
- Maintain job descriptions, organisational charts, and reporting lines to support role clarity and segregation of duties
- Track mandatory training and staff attestations (e.g. compliance, AML/CFT, conduct, information security)
- Manage joiner, mover, and leaver processes, including access updates and documentation
- Support staff conduct declarations, conflicts of interest, and policy attestations
- Maintain HR governance trackers and support reporting for management and Board updates
- Support employee relations matters, including recordkeeping for grievances and disciplinary actions
- Maintain records for compensation approvals and HR governance processes
- Support audits, regulatory inspections, and licence reviews with accurate HR documentation
- Ensure confidentiality and proper handling of sensitive employee information
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, Law, Psychology, or related field
- Professional HR or governance qualification preferred
- 5+ years of experience in HR operations, governance administration, or employee records management
- Experience in financial services, fintech, or regulated environments preferred
- Good understanding of HR recordkeeping, training administration, and governance processes
