We are looking for a detail-oriented and organized professional to join our team as an HR Operations Specialist / Personnel Specialist. In this role, you will play a key part in managing day-to-day HR operations and personnel activities, ensuring accuracy, compliance, and efficiency across all employee-related processes. You will work closely with internal stakeholders to maintain employee records, support onboarding and offboarding, handle governmental and labor-related documentation, and ensure adherence to company policies and local labor laws.
Responsibilities
- Handle all employee-related documents including new hire documents, contract renewals, transfers acknowledgments, nickname forms, UPLs, HR letters, and experience letters.
- Follow up with employees to collect, review, and maintain all required documents in a timely manner
- Prepare, issue, and archive employment contracts, renewal contracts, and related company documents in compliance with government regulations and internal policies
- Maintain accurate and up-to-date employee records for events such as hiring, transfers, promotions, disciplinary actions, and separations.
- Upload and update employees documents and records on Sage and other internal systems
- Assist in tracking employee attendance, leaves (vacation, sick leave, etc.), and ensure proper documentation is recorded.
- Support in preparing monthly reports related to contracts, probation periods, renewals, and employee records.
- Assist with payroll preparation by providing accurate employee data and required documents
- Support handling medical insurance documentation cases such as additions, deletions, and refunds
- Assist in preparing personnel reports required by governmental authorities (labor office, social insurance office, etc.).
- Provide general administrative support to HR Operations and perform other related duties as assigned.
Requirements
- Minimum 3 years of experience in a similar HR role.
- Bachelor's degree in business, human resources, or a related field, additional HR education and certification will be a plus.
- Understanding of labor laws and disciplinary procedures
- Proficient in MS Office; knowledge of HRMS is a plus
- High sense of ownership, customer orientation and adaptive to change.
- Outstanding organizational and time-management abilities
- Excellent communication and interpersonal skills
- Strong attention to detail and problem-solving skills.
- Proficiency in English and Arabic (oral and written)
We offer
- Very competitive compensation package; negotiable based on demonstrated experience.
- Engagement with a major international group.
- Hands-on experience with industry-defining innovative trends.
- Guaranteed growth for interested individuals.
- International and multicultural experience.
- Unlimited professional development.
- Modern office with all facilities and relaxation areas, located in one of the best and advanced business areas in Cairo.
