Intern, Digital Workflow

KEY ACCOUNTABILITIES:

Process Mapping & Standardization:

• Assist in documenting and standardizing project and process workflows across functions.

• Digitalize the processes and procedures into the MS365 environment under guidance of the respective teams using automation features reducing email trafficking and manual entry

• Identify opportunities to improve efficiency and consistency in how teams collaborate and execute projects.

Microsoft 365 Tools Implementation:

• Design and maintain MS Planner boards, SharePoint lists, and Teams channels to structure work organization.

• Develop and optimize Power Automate flows to reduce manual administrative effort (notifications, status updates, data syncs, approvals, etc.).

• Support in creating Power BI dashboards and reports for tracking project progress, workload distribution, and team performance.

Data & Reporting Support:

• Collect and structure operational data from multiple MS365 tools for analysis and reporting.

• Ensure accuracy and consistency in data sources used for team dashboards.

Team Support & Coordination:

• Assist in managing the team's task visibility, deadlines, and resource allocation using digital tools.

• Support administrative coordination such as updates, follow-ups, and reporting preparation.

Continuous Improvement:

• Proactively identify automation opportunities within team workflows.

• Test and implement small-scale solutions to improve efficiency, transparency, and collaboration

QUALIFICATIONS, EXPERIENCE AND SKILLS:

• Bachelor's degree (or final-year student) in Engineering (Mechanical, Electrical, IT, Industrial, or related field).

• Strong interest in process improvement, automation, and digital transformation within the Microsoft 365 environment.

• Familiarity with MS Teams, SharePoint, Planner, Power Automate, Power BI, and Excel.

• Good analytical and problem-solving skills - able to think critically and propose practical solutions.

• Organized, self-motivated, and detail-oriented with strong follow-up skills.

• Comfortable working in a dynamic, cross-functional environment.

• Basic understanding of data visualization and dashboard creation in Power BI.

• Experience with process flow documentation or Lean / Six Sigma methodologies.

• Exposure to project management or resource planning tools