Legal Document Controller

Essa Al Sulaiti Law Firm

Doha, Qatar

Fresher

This job is no longer accepting applications

Posted 2 months ago

Job Description

Job description

The ideal candidate will have Responsibilities such as (not limited to):

Utilize Smart Document Management Software for daily operations, maintenance, security, and quality control;
Oversee and maintain all controlled firm documents, both paper-based and electronic;
Review, edit, and format documents for official distribution, ensuring compliance with firm standards;
Draft and prepare lawsuit procedural applications, legal documents, and request forms for signature;
Format and finalize letters, notices, pleadings, and submissions for official use;
Prepare and process case hearing substitution representation forms;
Register applications, cases, and submissions in the Supreme Judicial Council Court System (Mahakem);
Notify and update clients on hearing decisions and case status;
Manage documents requiring translation and coordinate with translators;
Dispatch letters and legal notices via courier, registered mail, and shipments;
Prepare and register Power of Attorneys (POAs) through the SAK Portal and maintain accurate POA records;
Implement a document identification, classification, and filing system (both physical and electronic);
Conduct regular document audits to ensure accuracy and compliance with recorded evidence;
Adhere to the firm's document control procedures and specifications;
Establish efficient document filing and organization systems to ensure easy retrieval and security;
Log, track, and manage document access, ensuring availability to authorized personnel;
Distribute and notify relevant parties of document updates;
Scan, upload, and store documents systematically while ensuring proper registration in the firm's system;
Handle document reproduction tasks, including copying, scanning, and printing.
Maintain and track court hearing and complaint records, including dates, decisions, and judgments;
Prepare weekly, monthly, and annual reports for the Document Control Department;
Represent the firm at legal and professional events as required;
Execute additional tasks as assigned by management in alignment with the role's scope;