Legal Secretary

The Legal Secretary will play a key role in supporting our team of Litigation & Dispute Resolution (LDR) lawyers, ensuring the delivery of exceptional client service across Dubai and the wider Middle East region (Bahrain and Qatar).

This is a full-time, permanent position, working hours are, Monday to Friday, 9 00am to 6 00pm, with the option to work from home one day per week. We are seeking an agile and responsive professional who is passionate about providing outstanding support to their fee earners and clients and is consistently striving to go above and beyond and contribute to the continued success of the Firm.

Please note upon successful shortlisting and part of the recruitment process, these will include Numeracy, Comprehension, and Prioritisation tasks which will take approximately 60 minutes in total to complete.

Please note you must be residing in the UAE (Dubai) already.

Roles and Responsibilities

Legal & Document Support

Audio typing via digital dictation and copy typing of legal documents and correspondence

Formatting, editing, and preparing documents in line with the firm's house style

Assisting with the preparation of trial bundles and ad hoc legal project support

Opening new client matters and liaising with due diligence teams

Maintaining accurate electronic and hard-copy filing systems, archiving, and database management

Team & Partner Support

Proactively managing complex diaries and scheduling meetings, seminars, and client events

Coordinating internal and external meetings, lunches, and conference calls

Inbox management and handling telephone queries

Drafting internal communications on behalf of Partners

Taking meeting minutes and following up on action points

Client & Business Development Support

Preparing PowerPoint presentations, pitches, and other client-facing materials

Maintaining and updating CRM records (experience with InterAction advantageous)

Ensuring awareness of key clients, active matters, and current fee earner priorities

Administrative & Operational Support

Organising end-to-end international and local travel arrangements

Coordinating couriers, mail handling, and tracking deliveries

Supporting billing processes, supplier payments, and general financial administration

Ensuring compliance with firm policies, quality standards, and CLPD requirements

Providing urgent cover for other teams and supporting reception as required

General ad-hoc administrative duties as they arise

Candidate specification

Prior experience as a Legal Secretary or similar support role within an international law firm is essential

Proven experience looking after managing Partners and fee earners across multiple seniority levels.

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Exceptional organisational skills and strong attention to detail

Fluent written and spoken English

Ability to manage multiple priorities and work effectively under pressure

Professional presentation and adherence to formal business attire

Benefits include (but are not limited to)

Competitive salary (negotiable depending on experience)

Premium international medical, dental, and optical insurance

30 days of annual leave

Employee Assistance Programme

Hybrid working - option to work from home one day per week

Competencies

Working together

Integrity and respect

Inclusive

Personal impact and growth

Driving high standards

Commercial mindset

Client - centric

Responsible Business

This role entails a 2 stage interview process.

Unfortunately due to the high volume of applications we are unable to provide individual feedback.

For a detailed specification please download the job description in the documents section of this page. Clicking apply will direct you to the application tracking system, hosted for us by Reach-ATS.com.