About the job
Starting Date: 01st April 2026
*Please attach your CV to apply. Only applications with CV will be considered
Company Description
Made Retail specializes in designing and manufacturing bespoke visual merchandising solutions for luxury retail brands. The company offers expertise in creating pop-ups, counters, gondolas, exhibitions, and other retail displays. Headquartered in the United Arab Emirates, Made Retail supports a global clientele with its world-class production facilities and commitment to excellence. Its services are designed to enhance brand experiences and elevate customer engagement within the retail industry.
Role Overview
We are seeking an experienced and detail-driven Luxury Retail Project Coordinator / Project Manager to join our team. This role is crucial to the delivery of high-end projects, including luxury retail stores, podiums, pop-ups, and exhibition stands.
As a Luxury Retail Project Coordinator / Project Manager, you will be coordinating and fully managing projects from concept development through site execution and handover, ensuring alignment with global brand standards, client expectations, budgets, and timelines. You will serve as the central link between clients, suppliers, contractors, and internal teamsfacilitating communication, tracking progress, and maintaining precise project documentation.
Key Responsibilities
Project Coordination & Management
- Coordinate and manage luxury retail projects
- Develop and maintain detailed project schedules, work programs, and progress reports
- Support and lead project planning, budgeting, cost control, and forecasting
- Monitor site progress and proactively identify risks, delays, or quality issues
Client & Stakeholder Liaison
- Act as a key point of contact between clients, suppliers, and contractors
- Ensure alignment with luxury brand guidelines, design intent, and approval processes
- Lead and support client meetings, prepare agendas, presentations, and reports
- Coordinate approvals, mock-ups, and material submissions
Procurement & Vendor Management
- Support and manage procurement activities, including supplier negotiations, and purchase orders
Documentation & Quality Control
- Prepare, maintain, and control all project documentation, drawings, specifications, and handover files
- Ensure strict adherence to company standards, client specifications, and local authority requirements
- Conduct site inspections to ensure quality, workmanship, and brand compliance
- Support snagging, testing, commissioning, and final handover processes
Process Improvement
- Identify opportunities to improve project workflows, reporting, and coordination processes
- Support continuous improvement initiatives within the project delivery team
Qualifications & Skills
- Proven experience as a Project Coordinator or Project Manager within luxury retail, interior fit-out, or high-end construction
- Strong understanding of retail processes, mall regulations, and luxury brand requirements
- Proficiency in AutoCAD, SketchUp, Adobe Illustrator, Microsoft Office Suite, and project management tools
- Strong organizational, leadership, and multitasking abilities
- Excellent communication and client-facing skills
- Ability to manage multiple projects in a fast-paced, deadline-driven environment
Education & Certifications
- Bachelor's degree in Project Management, Construction Management, Architecture, Interior Design, Engineering, or a related field
- PMP or other project management certifications are an advantage (for Project Manager level)
