Key Accountabilities
JOB DESCRIPTION
Focus Area
Get results through team contribution, increase quality and accuracy, showing transparent and comprehensive analytic reports, and provide actions to optimize the resources and avoid cost or delay of the provided services.
Operational / Functional
- Oversee daily warehouse operations including receiving, storage, picking, packing, and dispatch.
- Ensure proper handling, labeling, and preservation of materials and spare parts.
- Maintain stock accuracy through regular cycle counts and full physical inventories.
- Optimize warehouse layout and storage systems to improve space utilization and reduce handling time.
- Implement FIFO/FEFO principles to minimize obsolescence and expired stock.
- Ensure compliance with health, safety, security, and environmental (HSSE) regulations.
- Manage inbound and outbound logistics to ensure timely material availability at sites.
- Oversee documentation of receipts, transfers, issues, and returns in ERP systems.
- Developing and maintaining relationships with suppliers and vendors.
- Develop and enforce warehouse and inventory policies, SOPs, and KPIs.
- Ensure alignment with procurement, supply chain, and operations teams for demand planning.
- Monitor inventory levels, min-max, and reorder points to balance availability and working capital.
- Lead root cause analysis for stock discrepancies, shrinkage, or material shortages.
- Implement automation, digital warehouse systems, and barcoding/RFID tracking.
- Coordinate with finance to ensure accurate valuation, capitalization, and write-off processes.
- Support internal and external audits by providing full transparency on material records.
- Drive continuous improvement initiatives (lean warehouse, 5S, digitization, etc.).
- Identifying and implementing process improvements to enhance efficiency and reduce costs in logistics and spare parts management.
Leadership
- Setting clear goals and objectives for the team and individuals.
- Providing guidance and direction to the team in achieving their goals.
- Motivating and inspiring team members to perform at their best.
- Leading by example and demonstrating a strong work ethic and commitment to excellence.
- Building and maintaining a positive and collaborative work environment.
- Fostering open communication and promoting effective teamwork.
- Developing and mentoring team members to enhance their skills and capabilities.
- Making informed decisions and solving problems effectively.
- Managing conflicts and resolving issues within the team.
- Promoting a culture of continuous improvement and innovation.
- Monitoring and evaluating team performance and providing feedback for improvement.
- Representing the team and advocating for their needs and interests.
- Collaborating with other departments and stakeholders to achieve common goals.
- Keeping up-to-date with industry trends and best practices in logistics and spare parts management.
- Being a proactive and strategic thinker, anticipating challenges and taking proactive measures to mitigate risks.
- Lead, mentor, and develop warehouse and inventory teams across sites.
- Build a culture of accountability, safety, and continuous improvement.
- Set clear objectives and performance metrics for warehouse supervisors and inventory officers.
- Ensure cross-functional collaboration with procurement, maintenance, and operations.
- Identify training needs and provide coaching to enhance technical and soft skills.
- Champion change management in warehouse modernization projects (automation, AI, VMI, consignment).
- Influence senior leadership decisions with data-driven insights on inventory trends, risks, and opportunities.
- Act as the owner of warehouse & inventory strategy, balancing cost optimization with operational reliability.
Qualification
QUALIFICATIONS, EXPERIENCE & SKILLS:
Bachelor's degree + Master Degree (Preferable)
Experience
10 Year relevant experience
Skills
- Safety awareness and attitude
- General knowledge of inventory management and government regulation
- Strong understanding and workable knowledge of finance and quality management
- Attention to detail
- Strong awareness of value chains and business processes and spare parts management.
- Drive and tenacity
- Strong understanding of data visualization, data analytics and reporting
- Effective writing and reporting skills
- Strong knowledge and good competence in fundamental statistical analysis
- Effective time management, planning and organising skills
- Coping with pressures and setbacks
- Basic knowledge of applicable HSE legislation and regulations
- Curious and innovative
- Ability to adapt, respond and drive change
