TruKKer is one of the most successful and well-funded Logitech startups of the EMEA Region with 700+ employees and our presence in eleven countries of operation (KSA, UAE, India, Egypt, Bahrain, Jordan, Oman, Turkey, Poland, Kazakhstan & China) grown aggressively.
Since our inception in 2016, we have grown aggressively and have 75,000 trucks inducted on our platform, catering to 1,200+ enterprise clients seamlessly with an annual revenue of 300+ million USD. With our business proposition, we bring smiles onto the faces of 1,600 drivers daily.
We have made a long-lasting impact on the ecosystem in innovative and exciting work, workplace & workforce practices. Today, every employee at TruKKer is not only the brand ambassador of the company but is also the partner in the IPO journey.
We are awarded & showcased in various forums in EMEA Region and chosen by the Saudi Startup forum as a Unicorn Company. Our CEO's hustle & contribution was captured on the cover page of Forbes magazine.
With our dedicated Human Capital initiatives, we have been awarded & acknowledge globally:
- We received the coveted GREAT PLACE TO WORK CERTFICATION for four countries KSA, UAE, OMAN & TURKEY.
- We also got BEST WORKPLACES Award for TruKKer Arabia.
- DISPERZ one of the leading Training & Development platform awarded us as Top Innovative L&D Strategy.
- Economic Times, the second largest business newspaper & media platform awarded us for Exceptional Employee Experience Award.
- We won CULTIMATE's BEST EMPLOYER BRAND AWARD
All these awards define TruKKer as a startup with REAL HUSTLE and complement our People Oriented Culture and commitment for Workplace Excellence.
Our Vision: To be the most reliable partner in the freight ecosystem powered by technology & sustainability.
Our Mission: To provide cost-efficient freight solutions by organizing and digitizing the fragmented ecosystem.
Our Values:
- Carry TruKKer's Passion and Hunger in Heart.
- Always Keeping the customer first.
- Respect for accountability.
- Honor diversity and inclusion.
- Always being cost-effective.
- Hustle with honesty.
What we have for you on board.
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and fast-growing industry.
- Play a key role in shaping the success of the company in the Middle East region.
- Continuous learning and development opportunities. Gain direct mentorship from visionary C-suite leaders in our dynamic environment.
- Embark on our thrilling IPO journey, shaping the future of Logistics.
- Diverse and inclusive work environmen
Position Overview:
The Office Administration Specialist at TruKKer plays a key role in ensuring smooth day-to-day office operations and delivering seamless employee support services across global offices. This role sits at the intersection of Administration, HR Operations, Facilities, and Vendor Management, ensuring workplace efficiency and a positive employee experience.
The position is responsible for office facilities, vendor coordination, telecom and utilities management, employee services, and compliance-related administrative activities, enabling teams to focus on core business objectives while maintaining operational excellence.
Key responsibilities:
- Manage day-to-day office administration and facilities operations, ensuring smooth functioning of workplace infrastructure, cleanliness, security, and seating allocations across all offices.
- Coordinate with landlords, facility management vendors, and service providers for office maintenance, lease renewals, service agreements, and infrastructure support.
- Oversee telecom and utilities management, including mobile connections, internet services, landlines, electricity, water, and other operational services.
- Track, verify, and process monthly utility bills and operational expenses to ensure timely payments and cost optimization.
- Manage vendor relationships for office supplies, pantry services, housekeeping, travel services, and equipment maintenance, ensuring service quality and competitive pricing.
- Maintain inventory of office supplies and operational equipment, ensuring timely procurement within approved budgets.
- Support employee onboarding logistics including workstation readiness, seating allocation, access cards, and coordination with IT and HR teams.
- Coordinate employee travel arrangements, including flights, accommodation, visas, and transport for business trips, relocations, and official visits.
- Organize internal meetings, executive visits, company events, CSR initiatives, and team-building activities in coordination with HR, Marketing, and Operations teams.
- Handle administrative activities on government and regulatory portals, including licensing, visa processing, work permits, renewals, and compliance-related submissions where applicable (for example-DMCC licensing, Etisalat, DEWA, ADNOC, Lootah Gas, Empower, RTA branding, Salik, and similar services)
- Manage operational processes related to vehicle administration and branding, including registrations, renewals, toll services, inspections, and fines where required.
- Process vendor invoices, purchase orders, and expense reports, coordinating with the Finance team to ensure accurate documentation and timely payments.
- Support accounts payable activities, including verification, reconciliation, and tracking of vendor invoices and supplier records.
- Maintain administrative records and dashboards covering vendor performance, contract renewals, operational expenses, and facility management reports.
- Identify opportunities to improve administrative processes, automate workflows, and optimize operational costs while maintaining high service standards.
Qualifications & Experience:
- Bachelor's degree in Business Administration, Human Resources, or a related field.
- 47 years of experience in office administration, facilities management, or HR operations within a fast-paced or multi-location organization.
- Proven experience managing vendors, office facilities, utilities, and administrative operations.
- Hands-on experience working with government or regulatory portals for licensing, visas, permits, or compliance processes is an advantage.
- Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with HRMS/ERP systems such as HRIMS or similar platforms.
- Experience handling vendor invoices, purchase orders, expense tracking, and coordination with finance teams for accounts payable processes.
- Strong organizational, communication, and stakeholder management skills, with the ability to coordinate with cross-functional teams and external vendors.
