Job Description / Role
Employment Type: Full-time
Position: Office Administrator / Receptionist
Office Management
- Open the office according to official working hours.
- Check cleanliness of the interior, record any issues, and take necessary action to resolve them.
- Ensure the pantry is stocked with essentials.
Reception Duties
- Greet and welcome visitors and interview candidates during office hours.
- Maintain a tidy and professional reception area.
- Answer incoming calls and direct inquiries to the appropriate departments.
Office Services
- Manage office supplies (stationery and kitchen items) and maintain adequate stock levels.
- Provide administrative and general support to the Country Manager.
- Organize travel and accommodation for team members.
- Manage airline bookings and air ticket arrangements through approved suppliers, ensuring cost efficiency and timely confirmations.
- Assist HR with indoor and outdoor team events.
- Perform other related duties as assigned.
Meetings & Events Management
- Provide logistical support for meetings, including preparing meeting rooms and arranging catering when required.
Requirements
- High level of communication skills.
- Minimum 13 years of experience in administration functions as an Office Admin/Receptionist in the UAE.
- At least 2 years of experience in a multinational company and multicultural environment.
- Strong organizational skills and ability to work in a fast-paced environment.
- Familiarity with office equipment (fax, printer, etc.).
- Ability to work independently and take responsibility, as well as collaborate effectively within a team.
