Office Administrator

Office Operations:

• Organize and streamline office operations, including correspondence, filing systems, and supply management.
• Coordinate with outsourced services like IT support for timely issue resolution and system updates.

Reception Duties:

• Serve as the first point of contact, welcoming visitors and handling calls and inquiries professionally.
• Maintain a tidy and organized reception area, reflecting the company's image.
• Schedule and coordinate meetings, appointments, and conference calls.

Secretary Responsibilities:

• Manage calendars, travel arrangements, and confidential documentation for senior officials.
• Draft, proofread, and distribute correspondence and reports as needed.

HR and Coordination:

• Assist with HR functions like visa processing, employee onboarding, and maintaining records.
• Liaise with external vendors and service providers to ensure seamless office operations.

Requirements:

Bachelor's degree or Diploma in Office Administration/Secretary.

At least 3 years experience as an Office Secretary in a professional services firm (financial, consultancy, or legal) within DIFC/ADGM; DIFC/DFSA experience is a plus.

Proficient in Microsoft Office Suite and related software.

Strong multitasking, time management, and organizational skills.

Proactive, motivated, and able to work independently.

Excellent written and verbal communication skills.

Experience in supplier negotiations and handling confidential information.

High integrity with strong ethical and professional standards.