Summary Of Role
The
Office Assistant/Personal Assistant will provide comprehensive administrative and operational support to ensure smooth day-to-day office functioning while directly supporting the Founder with professional and personal tasks. This dual role requires a proactive, highly organized, and detail-oriented individual who can manage multiple responsibilities with professionalism, discretion, and efficiency.
The ideal candidate is adaptable, communicative, and able to represent the Founder and company with a high level of integrity and confidentiality.
TASKS & RESPONSIBILITY
- Manage the Founder's calendar, schedule, communications, and travel arrangements.
- Handle office administration including ordering supplies, coordinating repairs, and managing vendor relationships.
- Support daily administrative tasks such as correspondence, meeting notes, agendas, and preparing presentations.
- Assist in organizing meetings, events, team activities, and speaking engagements (in-office and off-site).
- Coordinate and follow up on email communications on behalf of the Founder.
- Run personal and professional errands as required.
- Maintain office policies, health & safety standards, and ensure smooth day-to-day operations.
- Liaise with internal teams, external stakeholders, contractors, and service providers.
- Support ad hoc projects and tasks assigned by the Founder or senior management.
- Manage confidential information with professionalism and discretion at all times.
Experience / Personal Requirements
- 13 years of experience as an Office Assistant, Personal Assistant, or similar role.
- Strong organizational and multitasking abilities, able to prioritize effectively in a fast-paced, dynamic environment.
- Excellent verbal and written communication skills; confident in liaising and speaking with stakeholders.
- Proficiency in MS Office (Word, Excel, PowerPoint); strong presentation-preparation skills.
- High attention to detail, reliability, and a solutions-oriented mindset.
- Professional, approachable, and composed-able to remain calm under pressure and handle unexpected tasks.
- Demonstrated ability to maintain strict confidentiality and manage sensitive information.
- Flexible and adaptable; understands that daily tasks may vary significantly.
- Ability to build and maintain strong working relationships with teams, vendors, external partners, and senior leadership.
- Availability to respond via mobile and support occasional travel or irregular hours when required.
- Presentable, well-spoken, and able to represent the Founder and the company with professionalism.
