Office Coordinator

Job Title: Office Coordinator

Location: Dubai

About the Role

The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.

1/ Key Responsibilities

Reception & Front Desk Management

Greet and assist visitors and employees in a professional and welcoming manner

Answer, screen, and direct incoming phone calls to the appropriate team members

Maintain an organized, clean, and professional reception area

Office Operations & Administration

Manage all incoming and outgoing mail, packages, and courier services

Monitor and manage office supplies, including stock levels and purchase requests

Oversee office maintenance services and coordinate with external vendors

Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional

Support office management and other departments with administrative needs

Meeting & Travel Coordination

Schedule and coordinate appointments, meetings, and conference room bookings

Handle business travel bookings for the team: flights, hotels, transportation, visas

Assist with logistics for internal events, workshops, and team meetings

HR Support

Assist with onboarding logistics for new joiners

Support HR in maintaining employee records and documentation

Help coordinate staff activities, celebrations, and engagement initiatives

2/ Role-Specific Skills

Strong verbal and written communication skills

Fluency in English mandatory

Highly organized and able to manage multiple tasks simultaneously

Proactive and solution oriented

Attention to detail and problem-solving mindset

Proficiency in Microsoft Office Suite

Data entry and record-keeping abilities

3/ Desired Background and Experience

High school diploma or equivalent; additional administrative or office management training is a plus

Experience in office coordination, front desk, receptionist, or administrative support role