Office Manager

Company Summary:

We are a 20-year old Interior Design Consultancy in Dubai that focuses on the Hospitality & Commercial Residential sectors and works with the premier Architects & Developers of the region.

Job Summary:

We are looking for a highly organised, professional, and experienced individual to seamlessly manage our essential administrative, HR, and operational functions.

Key Responsibilities:

1. Human Resources Management (HR)

Personnel Administration: Taking ownership of the employee lifecycle, from initial contract drafting and onboarding to managing necessary documentation and filing.

Staff Support: Producing and managing all official staff documentation, including employment letters and internal memos.

Employee Benefits: Overseeing employee benefits, managing annual leave requests (including implementing the tenure-based leave increase benefit), and tracking attendance.

Insurance Management: Diligently maintaining and administering all company and staff insurance policies (medical, liability, etc.).

2. Office & Facilities Management

Office Coordination: Ensuring the efficient daily operation of our workspace. This includes managing the supply of stationery, pantry stock, and office consumables.

Facilities Liaison: Acting as the main point of contact for office vendors, maintenance contractors, and the landlord/building management for any needed upkeep or repair.

Professional Front-of-House: Providing a warm and professional welcome to all incoming calls, visitors, and deliveries, reflecting our consultancy's high standards.

3. High-Level Administration

System Organisation: Implementing and maintaining effective administrative systems and processes.

Senior Level Support: Providing key administrative support to the Company Partners.

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Essential Requirements:

• 6+ years of demonstrable experience in a similar high-level administrative, HR or Office Management role, preferably within a professional services environment.
• Professional-level fluency in both spoken and written English is an absolute must. You must be able to draft formal documents and communicate clearly and accurately without continuous oversight.
• Must be proactive, reliable and discreet, well-polished and capable of managing various tasks simultaneously.
• Must be able to manage their own time and tasks without frequent direction.

Compensation & Benefits

• Starting salary range is AED 10,500 and is commensurate with your proven experience and expertise.
• Following the successful completion of one year of employment, the company provides an annual return flight ticket to your home country.
• A companywide reward for longterm commitment; total annual leave entitlement will increase with tenure up to an additional 5 working days.