Role Purpose
The Office Manager is responsible for ensuring the smooth, professional, and efficient operation of EVA Interiors office environment, acting as the central coordination point between design, technical, commercial, and support functions.
The role requires strong exposure to interior design, architecture, and fit-out operations, with the ability to understand drawings, design documentation, project workflows, and industry terminology. The Office Manager supports leadership by maintaining operational discipline, coordinating internal processes, and ensuring that the office environment reflects EVA's standards of quality, professionalism, and excellence.
Key Responsibilities
1. Office Operations & Administration
- Manage day-to-day office operations to ensure a highly organized, efficient, and professional working environment.
- Oversee office facilities, utilities, maintenance, suppliers, pantry, stationery, and general services.
- Ensure compliance with internal office policies, procedures, and operational standards.
- Act as the primary point of contact for all office-related matters across departments.
- Maintain structured filing systems (digital and physical) for administrative and operational documents.
2. Industry-Specific Coordination (Interior Design & Fit-Out)
- Understand architectural, interior design, and fit-out drawings (2D layouts, GA drawings, sections, basic BOQs, specifications).
- Coordinate with Design, Technical, FF&E, and Project teams on document flow, submissions, and internal reviews.
- Support the organization and tracking of drawings, design packages, approvals, and revisions.
- Ensure design and project documentation is properly labeled, archived, and accessible in line with EVA standards.
- Communicate confidently using industry terminology with consultants, designers, and project stakeholders.
3. Management Support & Internal Coordination
- Provide administrative and coordination support to senior management as required.
- Schedule internal meetings, design reviews, and coordination sessions; prepare agendas and follow up on action points.
- Act as a bridge between departments to ensure smooth information flow and alignment.
- Support leadership with tracking of internal requests, deadlines, and follow-ups.
4. Vendor, Supplier & Service Provider Management
- Liaise with office vendors, service providers, and suppliers to ensure service quality and cost control.
- Manage contracts and renewals related to office services where applicable.
- Coordinate with Finance on invoices, approvals, and vendor documentation related to office operations.
5. Compliance, Organization & Professional Standards
- Ensure the office environment reflects EVA Interiors brand, culture, and professional image.
- Support HR and Operations with onboarding logistics, workspace readiness, and internal compliance requirements.
- Maintain confidentiality and professionalism in handling sensitive company information.
- Support audits, inspections, and internal reviews related to office operations.
Key Skills & Competencies
Technical & Professional
- Strong understanding of interior design, architecture, and fit-out workflows.
- Ability to read and interpret basic architectural and interior drawings.
- Familiarity with design documentation, submissions, and approval processes.
- Proficient in MS Office (Word, Excel, PowerPoint) and document management systems.
- Experience working in interior design, architecture, consultancy, or fit-out companies is essential.
Qualifications & Experience
- Bachelor's degree in Business Administration, Architecture, Interior Design, or a related field (preferred).
- Minimum 58 years experience in an Office Manager or senior administrative role within the interior design, architecture, or fit-out industry.
- Prior experience working in a fast-paced, project-based environment is mandatory.
- UAE experience is strongly preferred.
Key Internal & External Relationships
- Internal: CEO, Head of HR, Head of Design, CFO, Project Managers, IT, and Procurement.
- External: Landlords, facility management, government entities, service providers, and corporate vendors.
Qualifications, Skills & Experience
Education:
- Bachelor's Degree in Business Administration, Management, or related field.
Experience:
- Minimum 5 years of experience in office or administrative management within the UAE.
- Prior experience in the interior design, construction, or fit-out industry is highly preferred.
- Proven experience in vendor management, facility coordination, and administrative supervision.
5.Behavioral Competencies:
- Professionalism & Integrity
- Ownership & Accountability
- Planning & Organization
- Team Collaboration
- Attention to Detail
- Service Orientation
6. Personal Attributes
- Calm, composed, and resourceful with a strong sense of ownership.
- Service-driven mindset with attention to detail.
- Reliable, discreet, and professional in handling internal and external communication.
- Reflects EVA's culture of excellence, design sophistication, and operational discipline.
