Company Description
Monterra Development is a forward-thinking real estate development company committed to innovation, sustainability, and quality. Known for creating exceptional projects that enhance communities and improve living standards, Monterra emphasizes collaboration and integrity in all its operations. The company is dedicated to delivering long-term value for stakeholders through its thoughtful and impactful developments.
Role Description
This is a full-time on-site role for an Office Manager located in Cairo, Egypt. The Office Manager will oversee daily office operations, coordinate administrative tasks, manage office equipment, and ensure efficient and organized workflows. Responsibilities include providing exceptional customer service, liaising with vendors, overseeing office supplies, supporting communication efforts, and maintaining a professional office environment.
Responsibilities
Executive Support:
- Manage and optimize the CEO's and Upper Management Executives calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as a gatekeeper, managing incoming communication and prioritizing requests.
- Prepare and organize materials for meetings, presentations, and reports.
- Draft, proofread, and send out correspondence on behalf of the CEO.
- Handle confidential information with discretion and professionalism.
Meeting & Event Coordination
- Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.
- Prepare agendas, take notes during meetings, and track follow-up action items.
- Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.
Travel Coordination
- Arrange detailed travel itineraries, including flights, accommodations, and transportation.
- Ensure all travel logistics align with the CEO and the Executives schedules and preferences.
Project Support
- Assist with the management of special projects, including research, data gathering, and preparing reports or
presentations.
- Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
- Maintain and update project tracking systems and timelines.
Communication & Relationship Management
- Serve as a primary point of contact between the CEO and internal/external stakeholders.
- Build and maintain relationships with clients, investors, partners, and other key contacts.
- Ensure the CEO's priorities and communications align with organizational goals.
Administrative Support
- Maintain the CEO's files, records, and documents in an organized manner.
- Manage expenses, reimbursements, and invoices related to the CEO's activities.
- Perform ad-hoc administrative tasks as needed to support the CEO and Executives.
Qualifications
- Bachelor's degree or equivalent experience in business, finance, or a related field.
- 5+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced or tech-driven environment.
- Strong Business Acumen, specifically in Real Estate .
- Proficiency in English.
- Exemplary planning and time management skills.
- Up-to-date with advancements in office gadgets and applications.
- Ability to multitask and prioritize daily workload.
- High-level verbal and written communications skills.
- Discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other productivity tools.
- Excellent organizational skills and the ability to manage multiple tasks simultaneously.
- Strong verbal and written communication skills, with the ability to interact with senior executives, investors, and stakeholders.
- High level of professionalism, discretion, and the ability to handle sensitive information.
- Strong problem-solving skills, attention to detail, and ability to anticipate the CEO's needs.
