Office Manager

Company Description

SEDIVER is the global market leader in specialized equipment for the energy transition. The international manufacturing group has production facilities in Italy, Czech Republic, China, and the United States, sales offices and warehouses in Brazil, Canada, and France, representative office in the Kingdom of Saudi Arabia, and R&D laboratories in France. More than 1,000 employees serve customers in >150 countries. The company is on a strong organic growth trajectory.

Sediver presence in the Kingdom of Saudi Arabia plays a key role in supporting the Group's growth strategy. Being close to our customers, including major Power Utilities as well as global and local Engineering, Procurement, and Construction companies allows us to strengthen relationships and provide effective, timely support in one of Sediver most strategic markets.

The Riyadh office serves as an important hub for managing relationships with key clients and end-users, ensuring continuous coordination and high-quality service.

Scope of the role:

The Office Manager oversees office operations, administration, and events. Responsibilities include managing procedures, coordinating personnel, handling administrative duties and maintaining supplies. The role maintains a productive environment and ensures effective communication and coordination internally with other site's colleagues and externally with suppliers

Key Responsibilities:

Office operations:

-      Organize and manage daily office activities, such as scheduling meetings, arranging travel and accommodation, and managing databases

-      Purchase office supplies

-      Track and maintain inventory

-      Handle vendor contracts

Administrative Support:

-      Take care of paperwork including letters, reports, and presentations

-      Manage correspondence and office supplies

Communication and Coordination:

-      Promote effective communication in the office

-      Coordinate with different departments, and serve as contact point for clients and visitors

-      Liaise with Group finance and HR teams

-      Liaise with external finance and HR organizations in KSA

Policy and Procedures:

-      Implement and maintain office procedures

-      Ensure regulatory compliance

-      Review policies if necessary

Facilities Management:

-      Coordinate with facility management vendors

-      Handle repairs

-      Maintain a safe work environment

Special Projects and Additional Responsibilities:

-      Support special projects and initiatives

-      Support new employees onboarding process

-      Manage employee records and HR-related tasks

-      Handle customer inquiries

-      Join meetings with senior management

Required Experience / Skills:

-      Bachelor's degree in business administration, HR or related field

-     5-10 years of relevant professional experience as Office Manager, Administrative Manager, or Executive Assistant

-      Proficiency with MS Office and Administrative tools

-      Budgeting & Expense Management 

-      Strong knowledge of KSA labor laws

Key Competencies:

-      Strong communication and interpersonal skills

-      Problem-solving and decision-making

-      Organizational and time management skills