Job Summary : To ensure the accurate and timely processing of purchase requisitions (PRQs), preparation of purchase orders (POs), and coordination with suppliers to guarantee order accuracy, timely delivery, and efficient resolution of discrepancies.
Job Responsibility :
- Receive and review Purchase Requisition (PRQ) requests with utmost accuracy, including thorough price checks and verification of supplier quotations, invoices, and customer data, address and rectify any discrepancies.
- Generate purchase orders (POs) and facilitate the approval process. Distribute approved POs to suppliers and ensure acknowledgment.
- Communicate with Logistics Operations department and provide shipment updates on open orders and estimated times of arrival (ETAs).
- Report and address any discrepancies in received shipments with suppliers and the relevant Internal Operations department, request for replacement or request for credit note as required.
- Work closely with the finance department to ensure the timely and accurate processing of payments for completed transactions, resolving any discrepancies as needed.
- Resolve discrepancies in the Goods Receipt/Invoice Receipt (GRIR) report by providing required documentation for PO closure.
- Work closely with legal department and vendor for the finalization of the contract.
- Prepare and maintain an accurate documentation for all executed Orders, including PO Tracker, order confirmations, shipping documents, and invoices. Ensure all paperwork is completed and filed appropriately.
- Ensure accuracy obtain relevant approvals and upload the documents into Manage Engine.
- Facilitate the creation of new Item creation by collecting and verifying necessary documents, completing the Master Data Management (MDM) sheets, and coordinating with the MDM team for SAP/ Oracle integration.
- Address and resolve any issues related to order processing, such as delays, inaccuracies, or returns. Work closely with relevant departments to find solutions and improve processes.
- Ensure compliance with company policies, regulatory requirements, and industry standards related to order processing and customer service.
Experience & Skill Required :
- Bachelor's degree in business administration, Supply Chain Management, or a related field (Professional certifications in procurement or supply chain management are preferred)
- Ensure compliance with company policies, regulatory requirements, and industry standards related to order processing and customer service.
- 3 years of relevant Experience in similar role in a healthcare sector.
