Job Description
Provide support to the Recruitment Consultant in filling the open positions and manage the mobilization process across the Ventures business of Al Ghurair. Prepare and roll out effective mobilization plans of the candidates to assist the business units in the earliest deployments
Strategic
RESPONSIBILITIES
- Review of open vacancies with the Recruitment Consultant and support in the development of Recruitment and Mobilization plan.
- Cross verification of the offer letters with the opened Recruitment Requisition Forms (RRF) ensuring all offer letters going out are valid and timely issued.
- Prepare and Launch the optimal mobilization / arrivals plan for the in-country recruited candidates and overseas recruited candidates in line with the in-house job training and deployment needs.
- Consolidate all the Vacancy Requisitions with the respective business units and P&C People Advisors on weekly basis, close the positions on the basis of new joiners and update the Recruitment Consultant on the progress.
Operational
- Assist the Recruitment Consultants in sourcing suitable candidates from the local market using multiple job portals, line up and conduct the Interviews and assessments with the Hiring Managers after an appropriate screening of the candidates based on the Requirements and Job Description.
- Complete the recruitment and mobilization process through the offer stage to the joining date of the candidates. Ensure that all offer letters are issued on time and strictly tracked.
- Manage the employee folders on regular basis ensuring all folders are updated with the appropriate documents.
- Manage and update the applicant tracker and the RRF tracker on regular basis and ensure 100% accuracy Assist the Recruitment Consultants on posting job openings on social media platforms and job boards.
People Management
- Coordinate on regular basis with the Recruitment Partners on booking the flights as per the Business requirements. Update the accommodation team on the arrivals plan for the arrangement of the bed spaces in advance.
- Weekly meetings with the Onboarding, People Advisors and the Operations Teams on the new arrivals ensuring the candidates are successfully handed over for the next stages of the on-site deployments.
Product/Process Improvement
- Thorough review of the End to End recruitment process with the team. Identify and eliminate the waste in order to bring efficiencies to the process.
- Implement an approach of continuous improvement to the processes to be able to identify cost savings for the business Assist the line manager in driving the successful implementation of Recruitment system enabling the end-to-end process to be fully automated.
Qualifications
Education & Certifications:
- Diploma Holder preferably in the field of Human Resources.
- Bachelors Degree would be an advantage.
Knowledge & Skill
- Excellent verbal and written communication skills.
- Great time management skills and has the ability to manage and handle multiple tasks.
- Strong team player with a can do attitude.
Experience
- 3+ years of experience working as a Recruitment Coordinator, Onboarding Coordinator, or a similar position.
- Proven experience working in a fast paced enviornment where high volume of employees have been onboarded.
- Good understanding and experience with HR tools such as ATS and HRIS.
