General Description
The Operational Procurement Specialist is responsible for managing material purchasing, logistics coordination, and system data maintenance for New Installation (NI) projects. This role ensures timely procurement, accurate system updates, and efficient coordination of goods delivery while maintaining quality standards and compliance with company policies.
The Operational Procurement Specialist plays a key role in supporting project execution by coordinating across functions, managing documentation, and ensuring smooth material flow throughout the project lifecycle. This position contributes to operational efficiency, data accuracy, and adherence to safety and compliance standards within the organization.
Key Responsibilities
Material Planning & Procurement
- Manage material purchasing activities and follow-up within subsystem processes for NI projects.
- Ensure timely availability of materials to support project schedules.
System & Data Management
- Maintain and update STO data accurately within the SAP system.
- Ensure proper documentation and data integrity across systems.
Process Coordination & Documentation
- Dispatch and manage Design Amendment Notices, Advanced Goods Preparation Notices, and Nonconforming Product Disposition Sheets.
- Maintain and manage reports related to materials, logistics, and project activities.
Logistics & Delivery Coordination
- Coordinate goods delivery to ensure timely and accurate distribution.
- Follow up on product quality and resolve issues related to nonconformance.
Compliance & Governance
- Ensure adherence to company policies, procedures, and operational guidelines.
- Ensure proper use of company tools and resources within defined standards.
Safety & Operational Standards
- Follow all safety policies, procedures, and work instructions in accordance with the safety management system.
- Fulfill safety responsibilities to protect self, colleagues, and workplace environments.
Cross-Functional Support
- Collaborate with internal stakeholders to support project execution and operational efficiency.
- Perform additional assignments as directed by the direct supervisor.
Customer Focus
- Address internal and external customer needs with professionalism and respect.
- Build collaborative and mutually beneficial working relationships.
Quality & Productivity
- Complete tasks accurately and efficiently within defined timelines.
- Maintain high standards aligned with organizational goals.
Integrity & Ethics
- Perform duties with honesty, reliability, and adherence to company policies and legal requirements.
Qualifications and Experience
Educational Background
- College degree or above (required).
- Preferred specialization in Information Management, Logistics, or related fields.
Professional Experience
- Minimum of 3 years of relevant experience in materials management, procurement, logistics, or related roles.
Skills & Competencies
- Familiarity with SAP systems and procurement/data management processes.
- Proficiency in Microsoft Office tools (Excel, Word, etc.).
- Strong organizational and coordination skills.
- Good command of English (written and spoken).
- Ability to manage multiple tasks and maintain accuracy under deadlines.
