Operations Coordinator

Department: Operations

Reports to: Operations Manager

Location: Cairo / Hybrid

Employment Type: Full Time

About Tribe X

Tribe X Digital is a premier, global performance agency that sits at the intersection of luxury aesthetics and digital science. We don't just manage campaigns, we architect end-to-end digital experiences for the world's most prestigious hospitality brands, luxury real estate developers, and disruptive tech startups.

With a footprint spanning Amsterdam, Dubai, and Cairo, we operate as a high-octane extension of our clients teams. Our work is defined by a zero-ego commitment to excellence, utilizing AI-powered advertising, bespoke content creation, and data-driven strategy to transform brand presence into measurable global impact. At Tribe X, we are building the future of luxury marketing, one pixel-perfect, ROI-positive campaign at a time.

Role Overview

When operations are structured, teams execute better, and performance becomes predictable.

The Operations Coordinator ensures operational systems are maintained, reports are accurate, documentation is organized, and follow-ups are consistent across departments.

This role exists to bring discipline, visibility, and reliability to internal operations, enabling the agency to scale without friction.

You are the execution backbone of operational consistency.

What You'll Do

• Maintain accurate project data, budgets, CRM hygiene, and structured documentation across systems.
• Implement workflow updates, publish SOPs, and ensure consistent naming and documentation standards.
• Prepare and distribute weekly and monthly reports, validate data accuracy, and track follow-ups.
• Monitor time tracking compliance, address discrepancies, and document/escalate repeated issues.
• Draft and manage contracts using approved templates, track renewals, and maintain organized archives.
• Coordinate operational meetings, cross-department follow-ups, and internal inquiries.
• Track implementation of operational initiatives and manage recurring tasks to support leadership focus.
• Handle travel coordination and related logistics.

What You Bring

Must-Have

• 12 years of experience in operations coordination, project coordination, or executive support.
• Fluent English (written and spoken).
• Strong organizational mindset with clear tracking habits.
• High attention to detail and process discipline.
• Confidence in following up and holding timelines.
• Comfort working inside structured systems and tools.
• Calm, solution-oriented approach when priorities shift.
• Ability to operate independently after onboarding.

Nice to Have

• Experience in a digital marketing agency or service-based company.
• Familiarity with project management tools (ClickUp, Asana, Monday, etc.).
• Strong Excel or Google Sheets capability.
• CRM experience.

Success in This Role Looks Like

Within your first 90 days, time tracking compliance improves. Reports are consistently accurate and delivered on time. Contracts are organized, and renewal deadlines are never missed. Teams respond faster because follow-ups are structured and consistent.

Nothing operational slips unnoticed.

Why You'll Love It Here

At Tribe X, we champion impact without ego by fostering a high-performance environment where your voice matters and your ideas scale. You will work at the edge of what is next as we use the latest AI and martech tools to solve complex challenges for premium global clients. Joining our team means tapping into a global pulse where the flexibility of a hybrid remote culture meets the high-octane energy of a world-class agency. We are built to grow and we invest deeply in your evolution because if you have the drive to lead, we provide the platform to make it happen.

Apply Now

If you are ready to bring your expertise to a team that values sharp thinking and effortless execution, let's talk. We are looking for the restless and the bold to help us build what is next. Send us your work and start the conversation.