Job Title: Paralegal & Administrative Agent
Job Description
We are seeking a reliable and well-organized
Paralegal & Administrative Agent with approximately
3-5 years of experience to support the company's
day-to-day administrative operations while acting as the
central coordination point for all legal requests. The role focuses on request intake, coordination, follow-up, documentation, and execution tracking across departments, without drafting legal documents.
Key Responsibilities
Legal Coordination & Follow-Up
- Receive and register legal requests from internal departments (Commercial, Operations, Finance, Technical, etc.)
- Ensure requests are complete and clarify requirements with internal stakeholders when needed
- Coordinate all legal inquiries and documentation with external legal advisors
- Track each legal matter from initiation through review, approval, signature, and execution
- Follow up with legal advisors and internal teams to ensure timely progress and closure
- Maintain clear trackers, status updates, and records of all legal requests
Administrative & Office Support
- Handle day-to-day administrative tasks for the company
- Manage incoming and outgoing correspondence and document filing
- Organize company records, licenses, registrations, and official documents
- Coordinate signatures, notarization, and document legalization when required
- Schedule meetings, prepare agendas, take minutes, and follow up on action items
- Support travel arrangements, office supplies, vendors, invoices, and basic procurement
- Assist management with reports, presentations, and administrative coordination
Document Control & Records Management
- Maintain organized digital and physical filing systems
- Ensure proper document version control and archiving
- Manage confidentiality and access to sensitive documents
- Maintain contract and legal document repositories
Qualifications & Experience
- Bachelor's degree in Law, Business Administration, or a related field
- Minimum 3-5 years of experience in legal administration, paralegal coordination, or corporate administration
- Experience dealing with external law firms, advisors, or regulators is a strong plus
- Prior exposure to multi-department coordination is preferred
Skills & Competencies
- Strong organizational, coordination, and follow-up skills
- Excellent written and verbal communication skills
- High attention to detail and process discipline
- Ability to manage multiple requests simultaneously
- Professional handling of confidential information
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with trackers or ERP systems is a plus
