Personal Assistant to the CEO
Location: Kuwait
Reporting to: CEO
Company: FutureTEC
Employment Type: Full-time
Role Overview
We are seeking a highly organized, proactive, and trusted Personal Assistant to the CEO to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
The ideal candidate will act as a strategic right hand to the CEOensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
Key Responsibilities
Executive & Administrative Support
- Manage the CEO's calendar, meetings, travel, and priorities with precision.
- Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
- Handle confidential correspondence, documents, and sensitive information with the highest discretion.
- Act as a gatekeeper for the CEO's time, ensuring focus on strategic priorities.
Business Coordination & Follow-Up
- Coordinate with department heads to track action items, deadlines, and deliverables.
- Follow up on executive decisions and ensure timely execution across teams.
- Support preparation of reports, dashboards, and executive summaries.
- Assist in organizing board meetings, leadership meetings, and strategic workshops.
Communication & Liaison
- Serve as a primary point of contact between the CEO and internal/external stakeholders.
- Draft professional emails, letters, and communications on behalf of the CEO.
- Coordinate with partners, vendors, consultants, and investors as required.
- Maintain professional communication across different cultures and regions.
Travel & Logistics
- Plan and manage complex regional and international travel itineraries.
- Handle visas, accommodations, transportation, and meeting schedules.
- Ensure all travel arrangements are efficient and aligned with business objectives.
Process & Organization
- Help organize and structure incoming requests, documents, and approvals.
- Maintain orderly digital and physical filing systems.
- Support process improvements to enhance executive office efficiency.
- Assist in ad-hoc projects and special assignments as needed.
Required Qualifications & Skills
- Bachelor's degree in Business Administration or a related field (preferred).
- 5+ years of experience as a Personal Assistant / Executive Assistant to senior leadership.
- Strong organizational, time-management, and multitasking skills.
- Exceptional written and verbal communication skills in English (Arabic is a strong plus).
- High level of professionalism, maturity, and discretion.
- Ability to work independently and anticipate executive needs.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
- Comfortable working across multiple countries and time zones.
Personal Attributes
- Trustworthy and highly confidential
- Proactive, detail-oriented, and solution-driven
- Calm under pressure and adaptable to change
- Strong interpersonal and coordination skills
- Business-minded with executive presence
Why Join Us
- Work directly with the CEO on strategic and regional initiatives.
- Exposure to executive decision-making, leadership, and high-impact projects.
- Dynamic and professional working environment within a growing regional organization.
- Opportunity for long-term growth and increased responsibility.
