Role Overview
The Personal Assistant (PA) to the CEO will provide high-level administrative and organisational support, ensuring the CEO's time, priorities, and workflow are managed efficiently. This role requires exceptional professionalism, attention to detail, confidentiality, and the ability to operate in a fast-paced environment with shifting priorities.
Key Responsibilities
1. Executive Support & Diary Management
- Manage the CEO's calendar, coordinate meetings, appointments, and travel schedules.
- Proactively prioritise tasks, commitments, and deadlines to ensure smooth daily operations.
- Prepare meeting agendas, briefing notes, and follow-up actions.
2. Communication & Correspondence
- Act as the primary point of contact between the CEO, internal teams, partners, and external stakeholders.
- Draft, review, and manage professional communication, emails, and documents.
- Maintain strict confidentiality at all times.
3. Administrative & Office Coordination
- Organise meetings, conferences, and events as required.
- Maintain and organise documents, files, contracts, and presentations.
- Handle expense reports, travel itineraries, and office-related tasks relevant to CEO activities.
4. Project & Task Management
- Coordinate and follow up on strategic tasks and projects on behalf of the CEO.
- Ensure deliverables and timelines are met by relevant teams.
- Provide research, data gathering, and briefing materials when required.
5. Stakeholder Engagement
- Liaise with partners, clients, and senior leadership to facilitate smooth communication.
- Represent the CEO in a professional manner during interactions, calls, and meetings when needed.
6. Operational Support
- Monitor and manage workflows, priorities, and action items across departments.
- Provide high-level organisational support in day-to-day business operations.
- Identify opportunities to improve CEO efficiencies and streamline processes.
Requirements
Experience & Skills
- 5+ years of experience supporting C-suite or senior executives, preferably within real estate, investment, technology, or high-growth environments.
- Strong organisational and time-management skills with the ability to multitask and adapt quickly.
- Excellent communication, writing, and interpersonal skills.
- Proficient with MS Office, scheduling tools, and documentation management.
- Experience handling confidential information and high-pressure tasks.
Attributes
- Highly dependable, polished, and professional.
- Proactive, resourceful, and solutions-oriented.
- Exceptional attention to detail and discretion.
- Strong emotional intelligence and executive presence.
- Ability to anticipate needs and act with initiative.
