We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilitiesfrom managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team.
Key Responsibilities:
- Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services
- Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks
- Source and manage office supplies and furniture
- Support with high-level communications and follow-ups where needed
- Maintain an organised and systematic filing system (digital and physical) for office and employee records
- Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
- Manage employee records and ensure documentation is complete and compliant with local regulations
- Assist with onboarding processes for new hires, including preparation of documentation and induction materials
- Represent the company professionally when speaking with clients or guests
- Ensure the office remains tidy, well-organised, and compliant with company standards
- Take initiative to improve systems and workflows where appropriate
Requirements
- Language: Fluent in English (C1 minimum in both, verbal and written) French language is a plus
- Experience: Minimum 2 years in an administrative / Public Relations role
- Strong personality with the confidence to manage multiple stakeholders
- High attention to detail and excellent organisational skills
- Ability to work independently and remain calm under pressure
- Comfortable in a fast-moving environment and able to adapt to evolving needs
- Proficient in MS Office Suite, Google Workspace, and digital filing systems
- Familiarity with Dubai employment laws or administrative processes
- Experience supporting office launches or new site setups is a strong plus
Benefits
Why Work With Us
At Mdetone, we are committed to creating a dynamic, innovative workplace where every team member has the opportunity to make a real impact. You'll be joining a growing company that's at the forefront of healthcare innovation, with the chance to contribute to exciting projects that are transforming patient care.
What We Offer
- Access to cutting-edge technology and tools to support your work
- Competitive Salary
- A Collaborative and Inclusive Team Culture
- Pension scheme
- Employee discounts on our healthcare products
- Opportunities for personal and professional development within a forward-thinking company
