About the Role
We are seeking a highly organized, discreet, and proactive Personal Assistant to the CEO to provide comprehensive executive-level administrative and operational support to our client's team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.
This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.
Key Responsibilities
Executive & Administrative Support
- Manage the CEO's calendar, appointments, meetings, and travel arrangements
- Act as the primary point of contact between the CEO and internal/external stakeholders
- Prepare agendas, briefing notes, presentations, reports, and follow-up action items
- Ensure accurate record-keeping and documentation management
Meeting & Coordination Support
- Coordinate board meetings, executive meetings, and confidential discussions
- Prepare meeting materials, take minutes, and track action points to completion
- Liaise with senior management, clients, partners, and vendors as required
Business & Operational Support
- Assist with project coordination, task tracking, and deadline management
- Support the CEO in monitoring priorities, deliverables, and key initiatives
- Conduct basic research, data compilation, and reporting when required
Confidentiality & Professional Conduct
- Handle highly sensitive information with absolute discretion
- Maintain confidentiality regarding company operations, strategy, and leadership matters
- Represent the CEO and the organization with professionalism at all times
Key Requirements
Experience & Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role providing direct support to C-level leadership
- Minimum 7 years of relevant experience, with prior CEO-level support strongly preferred
- Bachelor's degree in a relevant field is mandatory
- Must be currently based in Abu Dhabi, UAE
Skills & Competencies
- Excellent organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and anticipate executive needs
- Strong problem-solving and decision-making capability
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Co-Pilot)
- Proficiency with digital tools and calendars
Personal Attributes
- Highly professional, discreet, and trustworthy
- Calm under pressure and adaptable to changing priorities
- Proactive, resourceful, and solutions-oriented
- Strong interpersonal skills and executive presence
What the Client Is Looking For
- A dependable and polished professional who can add structure, efficiency, and reliability to the CEO's daily operations
- Someone who can operate with minimal supervision and manage competing priorities effectively
- A confident problem-solver who takes initiative and adds value beyond administrative support
