Role Overview:
As the Personal Assistant to a C-Level Executive, this role provides high-level administrative support, ensuring the seamless management of both professional and personal responsibilities. Acting as a trusted liaison and primary point of contact, the position involves managing communications, calendars, and travel arrangements with a high degree of professionalism, confidentiality, and discretion.
The role requires strong organizational skills, the ability to manage multiple priorities effectively, and a proactive approach to anticipating needs. Fluency in both English and Arabic is essential, enabling effective communication across diverse stakeholders and supporting business operations in a bilingual environment.
Key Responsibilities:
Calendar and Meeting Management:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Organize and coordinate internal and external meetings, conferences, and events, ensuring all logistics are handled efficiently.
Communication and Correspondence:
- Act as the first point of contact for callers, managing personal emails and phone calls by responding, passing on messages, or highlighting them for the Executive's attention.
Travel Coordination:
- Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and visa processing.
- Handle last-minute changes and troubleshoot issues related to travel plans.
Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality.
- Maintain confidentiality of all records, documents, and communications.
Personal Coordination:
- Assist with personal tasks for the executive, such as coordinating family travel, personal appointments, and other ad-hoc requests.
- Manage personal calendars and tasks, ensuring a seamless balance between professional and personal commitments.
Required Qualifications:
- At least 5 years of experience as a Personal Assistant or in a similar role supporting C-suite executives.
- Bilingual proficiency in English and Arabic is essential.
- Exceptional organizational skills, with the ability to multitask and prioritize in a fast-paced, dynamic environment.
- Excellent written and verbal communication skills, with a strong attention to detail.
- Proven ability to work independently, exercise sound judgment, and take initiative while maintaining discretion.
- Superior organizational and multitasking abilities, with meticulous attention to detail.
- Experience managing complex calendars, travel logistics, and personal household management.
- Adaptable and flexible, able to handle both personal and professional matters with equal attention.
- Willingness to work flexible hours and be available to support the executive outside standard business hours when needed.
Key Competencies:
- Organizational Skills: Ability to efficiently manage complex calendars & travel arrangements.
- Communication: Strong communication skills; acts as a professional first point of contact.
- Confidentiality: Maintains strict discretion when handling sensitive and personal information.
- Multitasking & Prioritization: Capable of juggling multiple tasks in a fast-paced environment.
- Proactivity: Anticipates needs and takes initiative without constant supervision.
- Flexibility: Adaptable to changing schedules & able to work outside regular hours.
- Problem-Solving: Handles last-minute changes and resolves travel or scheduling issues.
- Personal Coordination: Skilled in balancing professional and personal tasks.
- Independence: Works well independently with sound judgment and reliability.
