ERP System Operation & Document Entry
- PR Review & Conversion: Review internal purchase requisitions (PR) and verify budgets and inventory in ERP before converting to purchase orders.
- PO Creation & Data Entry: Input details including description, specification, price, delivery date, and Incoterms accurately into the ERP system.
- PO Change Order Processing: Execute purchase order revisions (PO Revision) in ERP when delivery dates change or prices are adjusted.
- GR & PO Reconciliation: Coordinate with warehouse personnel for receiving and verify items and quantities between goods receipts (GR) and POs in ERP.
Internal Cross-Functional Communication & Coordination
- Collaborate with accounting and finance to conduct three-way matching (PO, GR, and Invoice) in ERP for payment processing and reconciliation.
Supplier Management & Development
- Source and develop potential suppliers that meet the company's quality standards.
- Conduct supplier sourcing, price comparison, negotiation, and contract management.
- Execute annual supplier evaluations and performance reviews to maintain strong partnerships.
Procurement Execution & Tracking
- Issue purchase orders based on requirements and closely monitor delivery schedules.
- Handle expediting and contingencies such as shipment delays, quality non-conformance, or product returns.
- Manage goods receipt inspection and process related shipping documents.
Administration & System Maintenance
- Maintain and update Master Data in ERP (e.g., supplier master files, item pricing, and safety stock levels).
- Handle logistics and administrative tasks including import/export customs clearance and shipment arrangements.
