Procurement Executive

About Arena

Arena is an international integrated event services company. The company provides event solutions, designing and delivering temporary environments to a variety of sporting, commercial, and cultural events across the globe.

With a strong presence across the Middle East, Europe, Asia, and the US, Arena delivers the Arena Standard worldwide offering tailored, high-quality temporary infrastructure solutions.

In the GCC, Arena has successfully delivered major projects including the Saudi Arabian Grand Prix (Jeddah), Formula 1 hospitality structures, Riyadh Season, Soundstorm (MDLBeast), LIV Golf events, Diriyah E-Prix, major government pavilions, and multiple large-scale sports and entertainment developments across Saudi Arabia and the UAE.

Position Description

Job Title: Procurement Executive Modular Department

Reporting Into: Modular Commercial Director

Direct Reports: N/A

Location: Riyadh, Saudi Arabia

Contract Type: Full-Time

Job Objective

The Procurement Executive Modular Department is responsible for supporting the procurement and supply chain activities for modular construction projects in KSA. The role ensures timely sourcing of materials, subcontractors, and services while maintaining cost control, compliance, and quality standards in alignment with project requirements and Arena governance.

Key Responsibilities

Procurement & Sourcing

Source and procure materials, equipment, and subcontractor services for modular projects.

Obtain competitive quotations and conduct commercial comparisons in coordination with the Commercial team.

Evaluate supplier proposals and support negotiations to achieve cost efficiency and value.

Issue purchase orders and ensure accurate documentation in accordance with company procedures.

Vendor Management

Develop and maintain a reliable supplier database for modular materials and services.

Build strong relationships with approved suppliers and subcontractors within KSA.

Monitor supplier performance in terms of quality, delivery timelines, and compliance.

Ensure all vendors meet Arena's HSEQ and compliance standards.

Project Coordination

Coordinate closely with Project Managers, Site Teams, and Logistics to align procurement schedules with project timelines.

Track deliveries and ensure materials are available as per the project programme.

Support resolution of supply chain issues and mitigate risks affecting project delivery.

Commercial & Cost Control Support

Assist the Modular Commercial Director in managing project procurement budgets.

Ensure procurement activities align with approved cost plans and project forecasts.

Maintain accurate procurement records, cost trackers, and reporting logs.

Support audit requirements and financial documentation processes.

Compliance & Governance

Ensure all procurement activities comply with Arena policies, local regulations, and contractual obligations.

Maintain proper documentation for tenders, evaluations, and approvals.

Support implementation of procurement best practices and continuous improvement initiatives.

Education & Experience

Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or related field.

Minimum 35 years of experience in procurement, preferably within modular, construction, or project-based industries.

Strong knowledge of KSA market suppliers and subcontractors is essential.

Experience working in GCC project environments preferred.

Skills & Competencies

Strong negotiation and supplier management skills.

Good commercial awareness and cost control mindset.

Proficient in Microsoft Excel and ERP/procurement systems.

Strong coordination and communication abilities.

Ability to manage multiple procurement packages under tight deadlines.

Detail-oriented, organised, and proactive.