Job Purpose
To manage and oversee the end-to-end procurement operations lifecycle, ensuring timely and cost-effective sourcing of materials and services while maintaining full compliance with internal policies, contractual obligations, and applicable regulatory requirements.
Key Accountabilities
Procurement Operations
- Manage the full procurement lifecycle from purchase order creation through closure, ensuring accuracy, timeliness, and compliance with internal policies and procedures.
- Oversee daily procurement operations and coordinate closely with Planning, Warehouse, Finance, and internal user departments to ensure timely fulfillment of material and service requirements.
- Ensure procurement activities align with approved budgets, contracts, and operational needs.
Documentation & Compliance
- Ensure completeness, accuracy, and proper archiving of procurement documentation to support invoice clearance, timely supplier payments, and audit readiness.
- Monitor purchase order dates versus invoice dates and resolve discrepancies in coordination with Finance.
- Ensure adherence to tax rules, regulations, and internal control requirements.
Supplier & Contract Management
- Manage supplier relationships to ensure on-time delivery, compliance with contractual terms, and fulfillment of quality and service requirements.
- Support the proper execution of contracts to safeguard company interests and minimize commercial and operational risks.
- Assist in supplier performance evaluations and maintenance of the approved vendor list in alignment with agreed service levels.
Process Improvement & Systems
- Identify, recommend, and implement procurement process improvements to enhance efficiency, strengthen controls, and optimize operational costs.
- Maintain accurate procurement records and leverage ERP systems and digital tools to ensure data integrity, transparency, and informed decision-making.
Reports
- Budget Reports
- Purchase Order Date vs. Invoice Date Reports
Functional & Core Competencies
- Embracing Change
- Pursuing Goals
- Examining Information
- Convincing & Influencing
- Articulating Information Clearly
- Following Procedures
- Meeting Timescales
Job Specifications
Academic & Professional Qualifications
- Bachelor's degree in Engineering, Business Administration, Finance, Accounting, or a related field.
Experience
- 34 years of experience in Procurement Operations, preferably within Direct Procurement or a similar operational procurement environment.
Skills & Abilities
- Strong communication and negotiation skills.
- Effective time management and prioritization abilities.
- Analytical and numerical aptitude.
- Strong teamwork and stakeholder coordination skills.
- Proficient in Microsoft Office applications.
- Solid understanding of tax rules and regulatory requirements related to procurement.
