Role Purpose:
Execute and manage the end-to-end direct procurement operation cycle for raw materials, packaging, and production inputs, ensuring timely supply at optimal cost and quality. The role is responsible for supporting the Procurement Manager in all the procurement operations, supplier coordination, purchase order processing, operations negotiation, and compliance with company policies, delegation of authority (DOA), and applicable regulations within an FMCG manufacturing environment.
Core Responsibilities:
1- Direct Material Purchasing & PO Management
- Process purchase requisitions (PRs) and convert to purchase orders (POs) within defined SLA timelines
- Obtain and compare/ validate supplier quotations from the strategic sourcing team, specifications, lead times, and payment terms.
- Place and follow up on purchase orders for raw materials, packaging, and procurement operation inputs to ensure on time delivery
2- Supplier Coordination & Records Management
- Evaluate existing suppliers based on price, quality, capacity, reliability, and compliance criteria
- Maintain day-to-day communication with assigned suppliers to resolve delivery, quality, and invoicing issues
- Maintain and regularly update the approved supplier list (ASL) and supplier master data in Oracle
- Escalate supplier performance issues to the Procurement Manager for corrective action
3- Governance, Compliance & DOA
- Ensure all procurement activities comply with company procurement policy, DOA, and SOPs
- Maintain complete and audit-ready procurement documentation (quotation comparisons, approval records, contracts)
- Coordinate settlement with Finance within agreed payment terms
- Operate within the ERP system (Oracle) for all transactional procurement activities
4- Reporting & Analytics
- Prepare periodic procurement reports: PO/PR compliance, KPI tracking, spend analysis, fulfillment rates, and importation status
- Track Purchase Price Variance (PPV) and flag deviations for management review
- Support the Procurement Manager with data compilation and reporting for management reviews
Qualifications:
- Bachelor's degree in supply chain management, Business Administration, Commerce, Engineering, or equivalent
- 23 years of relevant experience in direct procurement within FMCG, food manufacturing, or related industries
- Hands-on experience with ERP systems (Oracle preferred)
- Experience in raw material and packaging sourcing for food / FMCG production
