Procurement Specialist

Job Description:

•Prepare and issue purchase orders to suppliers in alignment with approved requirements.

•Coordinate with suppliers to confirm orders, arrange delivery schedules, and resolve delays or issues.

•Follow up on supplier invoices, payment terms, and cheque processing.

•Maintain accurate records of procurement transactions, supplier communications, and contracts.

•Coordinate with internal departments (Finance, Operations, Projects) to align procurement activities with project timelines.

•Manages company-wide contracts for outsourced services and essential supplies, including corporate transportation (Rented vehicles), cleaning services, office furniture, and safety equipment, ensuring cost efficiency, quality compliance, and timely delivery.

•Communicate daily with the Finance team to prioritize urgent payments and expedite processing in line with project requirements.

•Maintain detailed Excel tracking systems for purchase orders (POs), sales orders (SOs), financial commitments, material movements, and delivery schedules.

•Coordinate closely with Project Managers and Pre-Sales teams to ensure timely CRM updates for quotations and customer orders.

•Conduct on-site market visits to negotiate competitive prices and secure immediate material availability.

Required Qualifications:

• 3+ years of relevant experience in Procurement and Purchasing

• Bachelor's Degree in Finance, Business Administration, or a related field

• Excellent Communication and negotiation skills

• Strong proficiency in Microsoft Excel and Experience in ERP systems is a plus