Procurement & Tendering Officer

To manage the procurement, tendering, and contract administration processes for real estate projects, ensuring cost-effective purchasing, compliance with company policies, and timely delivery of materials, services, and contractors required for ongoing and upcoming developments.

• Source and evaluate suppliers for materials, services, FM, construction, and real estate-related requirements.

• Prepare and issue purchase orders (POs) in line with approved budgets and procurement plans.

• Negotiate pricing, terms, and delivery schedules to ensure cost efficiency and quality standards.

• Maintain and update the approved vendor list (AVL) specific to real estate and property management needs.

• Prepare and float RFQs, RFPs, and tenders for contractors, consultants, facility management providers, and service vendors.

• Conduct technical and commercial evaluations in coordination with engineering, projects, and finance teams.

• Compile tender documentation, comparison sheets, and recommendations for management approval.

• Ensure all tendering processes follow company policy, regulatory requirements, and transparency standards.

• Assist in drafting, reviewing, and finalising vendor contracts, service agreements, and project-related contracts.

• Monitor contract performance, ensuring adherence to timelines, deliverables, and quality requirements.

• Maintain contract records, amendments, and renewal schedules.

• Develop and maintain strong relationships with suppliers, contractors, and service providers.

• Monitor supplier performance and resolve disputes or delivery issues.

• Conduct periodic vendor evaluations to ensure quality and compliance.

• Track procurement expenditures and ensure alignment with project budgets.

• Provide cost analysis, savings reports, and procurement dashboards to management.

• Support finance with invoice verification and GRN coordination.

• Ensure procurement activities comply with company policies, audit requirements, and Qatar regulatory standards.

• Maintain accurate and organized documentation of tenders, quotations, contracts, and purchase orders.

• Support internal and external audits with required procurement records.