Project Planner

About Arena

Arena is an international integrated event services company. The company provides event solutions, designing and delivering temporary environments to a variety of sporting, commercial, and cultural events across the globe.

With a strong presence across the Middle East, Europe, Asia, and the US, Arena delivers the Arena Standard worldwide offering tailored, high-quality temporary infrastructure solutions.

In the GCC, Arena has successfully delivered major projects including the Saudi Arabian Grand Prix (Jeddah), Riyadh Season, Soundstorm (MDLBeast), Diriyah E-Prix, LIV Golf events, and multiple large-scale sports and entertainment developments across Saudi Arabia and the UAE.

Arena turns space into place.

Job Title Project Planner.

Reporting Into: Project Manager / Project Director.

Direct Reports: N/A

Location: Riyadh, Saudi Arabia (Office & Site-Based)

Contract Type: Full-Time

Job Objective

The Planner Modular Department (Operations) is responsible for developing, monitoring, and controlling project schedules across modular construction and installation activities. The role ensures effective coordination between fabrication, logistics, and site operations to achieve timely project delivery while maintaining alignment with approved budgets and operational targets.

Key Responsibilities

Project Planning & Scheduling

Develop detailed baseline schedules for modular fabrication, transportation, and site installation.

Prepare short-term lookahead schedules to support operational planning.

Monitor critical path activities and ensure timely completion of key milestones.

Update project programmes regularly based on actual site progress.

Operations Coordination

Coordinate with Fabrication, Procurement, Logistics, and Site Teams to align production and installation activities.

Ensure material delivery timelines match fabrication and installation sequences.

Support manpower and equipment planning in line with project requirements.

Participate in coordination meetings to review schedule performance.

Progress Monitoring & Reporting

Track daily and weekly site progress and update planning tools accordingly.

Prepare weekly and monthly planning reports for Operations and Senior Management.

Identify schedule deviations and propose recovery plans.

Support delay analysis and time impact assessments where required.

Risk Management & Performance Control

Identify potential risks affecting schedule performance.

Monitor resource utilization and highlight inefficiencies.

Assist in implementing mitigation strategies to prevent project delays.

Ensure proper documentation and version control of all planning data.

Compliance & Continuous Improvement

Ensure planning activities comply with Arena's internal processes and governance standards.

Support implementation of planning best practices within the Modular department.

Contribute to post-project reviews and lessons learned exercises.

Education & Experience

Bachelor's degree in Civil Engineering, Construction Management, or related discipline.

Minimum 58 years of experience in planning roles within modular, construction, or project-based environments.

Experience using Primavera P6 or MS Project is essential.

GCC project experience (KSA preferred) is highly desirable.

Skills & Competencies

Strong analytical and problem-solving skills.

Advanced proficiency in planning software and Microsoft Excel.

Strong understanding of modular construction workflows.

Good communication and coordination abilities.

Ability to work under pressure and manage multiple project schedules.

Detail-oriented with strong organisational capability.