Job Purpose:
The job holder is responsible for all the service contracts coordination related activities of the personnel.
As such, the job holder is responsible for being focal point for service contracts and shall be accountable to:
- Ensure that all mobilization and demobilization process and arrangements of service personnel are well managed in a timely manner and in compliance with NOC rules and policies,
- Ensure that service orders database and contracts register is updated and always maintained,
- Ensure that logistics arrangements including for offshore visits/rotation are timely arrangements
- Ensure efficient communication with all entities
Job Responsibilities:
To organize / coordinate the general services personnel arrangements as follows:
- To routinely prepare, maintain and update Projects Services ramp up Chart,
- To ensure all services descriptions are timely prepared,
- To coordinate for mobilization (and later demobilization) of services personnel with Project/Team Managers,
- To coordinate all mobilization and demobilization activities including arrangement with General Services and IT,
- Manage the services personnel administration database and provide regular reporting to management on personnel mobilizations / demobilizations / relocations etc.
For Third Party Services Contract:
- To liaise with Project/Team Managers to establish their requirements and timing for third party services including inspections and marine warranty and others as required,
- To liaise with Line Manager to address any issues with services arrangement,
- To submit relevant proposals to Team/Package Managers and arrange interviews,
- To ensure all obligations of Service Providers are respected,
- To ensure timely renewal and/or amendment of contracts as required,
- To assist in the control of invoice issued by Service Providers,
- To close out all contracts in a timely manner after service completion.
Other responsibilities:
- To ensure along with Secretary logistics arrangements for mission orders, offshore rotations, site visits within Country and business visitors from Shareholders or other personnel as required,
- To periodically provide Service manpower and logistics arrangement inputs to Cost Engineer for budget preparation and cost accruals as required,
- To carry out any other duties or tasks that may be assigned by hierarchical superiors.
Qualifications and Experience:
- Bachelor's Degree in related field.
- Minimum 6 Years of Experience in manpower coordination and service contracts management,
- Minimum 6 Years of Experience in Oil & Gas industry preferred
- Competence in use of MS Office applications like Excel, Word, and Power Point,
- Good Communication skills and fluency in English.
